Strategic Executive Assistant to the Provost & Academic Affairs

Asbury University; Wilmore (KY); On-site; USD 52,000 - 78,000; Full time

Job summary

Asbury University invites applications for an Executive Assistant to the Provost and Senior VP of Academic Affairs. This highly visible role supports daily operations, manages a fluid calendar, coordinates events, travel, and budgets, and serves as a liaison to senior leadership, faculty, staff, students, alumni, and external partners.

The successful candidate will demonstrate discretion, diplomacy, and excellent written and verbal communication, with 5-7 years of office management experience,

Qualifications

• Minimum 5-7 years of office management experience.
• Ability to self-manage and work independently with minimal supervision.
• High level of confidentiality and integrity with sensitive information.
• Excellent interpersonal, written, and verbal communication skills.
• Strong writing and proofreading abilities.
• Experience managing complex calendars and coordinating meetings/events.
• Commitment to Asbury University's Christian mission.

Responsibilities

• Manages the Provost's complex calendar and schedules ahead for events and academic years.
• Coordinates meetings, travel, catering, parking, and follow-up for Academic Affairs.
• Prepares materials for meetings and board committees ensuring readiness.
• Maintains confidential personnel files and correspondence with discretion.
• Serves as liaison between the Provost's Office, faculty, staff, students, alumni, and external partners.
• Oversees budget-related tasks and office supplies for the Provost’s Office.
• Oversees Provost Office web pages and communications.
• Coordinates commencement and other major university events.

Skills

Office management

Calendar management

Diplomacy & tact

Confidentiality

Communication skills

Independent work

Team collaboration

Microsoft 365

Event coordination

Tools

Microsoft 365 suite

Outlook

Excel

Word

PowerPoint

Teams

Job description

Asbury University invites applications for an Executive Assistant to the Provost and Senior VP of Academic Affairs. This highly visible role supports daily operations, manages a fluid calendar, coordinates events, travel, and budgets, and serves as a liaison to senior leadership, faculty, staff, students, alumni, and external partners.

The successful candidate will demonstrate discretion, diplomacy, and excellent written and verbal communication, with 5-7 years of office management experience,