Senior Executive Assistant to Partners | Travel & Ops

LRSolutions, LLC; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Senior Administrative Assistant role supporting senior leadership in a fast-moving investment firm. The position requires organizing complex calendars, travel, meetings, and executive correspondence while coordinating office operations and business development support.

Ideal candidate has 6+ years of admin experience, excellent communication, discretion, and a proactive, detail-oriented mindset. Proficiency in MS Office, Concur, and virtual meeting tools is preferred.

Qualifications

• 6+ years of administrative, executive assistant, or comparable experience.
• Experience supporting senior-level executives or leadership teams.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Highly professional with strong interpersonal skills and the ability to build relationships at all levels.
• Proactive mindset with the ability to anticipate needs, identify potential issues, and develop solutions.
• Strong attention to detail and a high level of personal accountability.
• Resourceful, dependable, and comfortable working both independently and as part of a collaborative team.
• Ability to maintain discretion and professionalism when handling sensitive or confidential information.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts, changing priorities, and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other external stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.

Skills

Executive support

Organizational skills

Communication skills

Proactive mindset

Interpersonal skills

Attention to detail

Problem solving

Discretion

Team collaboration

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Concur

Microsoft Teams

Zoom

Job description

Senior Administrative Assistant role supporting senior leadership in a fast-moving investment firm. The position requires organizing complex calendars, travel, meetings, and executive correspondence while coordinating office operations and business development support.

Ideal candidate has 6+ years of admin experience, excellent communication, discretion, and a proactive, detail-oriented mindset. Proficiency in MS Office, Concur, and virtual meeting tools is preferred.