Strategic Executive Assistant & Operations Partner

Confidential; Palo Alto (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential in Palo Alto seeks an organized Executive Administrative Assistant to provide high‑level support to senior leaders. You will manage calendars, coordinate logistics, and act as a reliable point of contact for internal teams and external partners.

The role requires anticipating needs, handling details with care, and ensuring smooth day‑to‑day operations across travel, reporting, and events. If you thrive in fast‑paced environments and value discretion, you’ll fit right in.

Qualifications

• 6+ years of experience in an administrative or executive support role.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Proficiency in Google Workspace or Microsoft Office.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and take initiative.

Responsibilities

• Manage complex calendars and schedule meetings across teams and time zones.
• Screen and respond to emails and calls for executives.
• Prepare briefing materials and meeting notes.
• Coordinate travel arrangements and expense reports.
• Plan meetings and events and track action items.
• Maintain organized digital and physical files.
• Collaborate with IT, Facilities, Finance, and HR on executive needs.

Skills

Communication

Organization

Time management

Discretion

Initiative

Independent work

Education

Associate’s or bachelor’s degree

Tools

Google Workspace

Microsoft Office

Job description

Confidential in Palo Alto seeks an organized Executive Administrative Assistant to provide high‑level support to senior leaders. You will manage calendars, coordinate logistics, and act as a reliable point of contact for internal teams and external partners.

The role requires anticipating needs, handling details with care, and ensuring smooth day‑to‑day operations across travel, reporting, and events. If you thrive in fast‑paced environments and value discretion, you’ll fit right in.