Senior Executive Assistant & Strategic Admin Partner

HP; Town of Russia (NY); On-site; USD 40,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Employee assistance program

Flexible spending account

Life insurance

Parental leave

Job summary

HP is seeking an experienced Executive Assistant to deliver high-level administrative support to senior leaders. You will manage complex calendars, prepare detailed meeting agendas, and coordinate multi-country travel while maintaining strict confidentiality.

The role involves creating analytic reports, managing sensitive information, and collaborating across departments to optimize executive workflows. A strong emphasis on discretion and professional communication is essential.

Qualifications

• Requires a High School Diploma or GED with commensurate experience.
• Typically 8+ years of related administrative support experience, preferably supporting senior executives.
• Strong calendar, travel, and expense reporting skills are essential.

Responsibilities

• Provide advanced tactical and strategic administrative support to upper-level executives.
• Manage executives' calendars and complex meeting scheduling; prepare agendas and minutes.
• Coordinate executive travel, including international trips and visas, and manage travel budgets.

Skills

Calendar Management

Executive Support

Travel Arrangements

Office Management

Event Planning

Proofreading

Google Workspace

Microsoft SharePoint

SAP Concur

Education

High School Diploma/GED

8+ years related experience

Tools

Google Workspace

Microsoft SharePoint

SAP Concur (Travel And Invoice Software)

Job description

HP is seeking an experienced Executive Assistant to deliver high-level administrative support to senior leaders. You will manage complex calendars, prepare detailed meeting agendas, and coordinate multi-country travel while maintaining strict confidentiality.

The role involves creating analytic reports, managing sensitive information, and collaborating across departments to optimize executive workflows. A strong emphasis on discretion and professional communication is essential.