Strategic Executive Assistant & Medical Staff Coordinator

Universal Health Services, Inc.; Willoughby (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Windsor Laurelwood Center for Behavioral Health in Willoughby, OH, seeks an Executive Administrative Assistant to support the CEO, CMO and CFO with complex calendars, communications, travel, and document management.

This role coordinates meetings, records minutes, maintains credentialing files for medical staff, and ensures compliance with policies, while balancing executive support with project coordination in a collaborative healthcare setting.

Qualifications

• Minimum of three years of administrative assistant or executive support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, multitasking, and time-management skills.

Responsibilities

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and process expense reports.
• Attend meetings and accurately record minutes.
• Maintain physician and allied health professional credentialing files.

Skills

Microsoft Office Suite

Organizational skills

Multitasking

Time management

Written and verbal communication

Discretion with confidential info

Education

High School Diploma or GED

Job description

Windsor Laurelwood Center for Behavioral Health in Willoughby, OH, seeks an Executive Administrative Assistant to support the CEO, CMO and CFO with complex calendars, communications, travel, and document management.

This role coordinates meetings, records minutes, maintains credentialing files for medical staff, and ensures compliance with policies, while balancing executive support with project coordination in a collaborative healthcare setting.