Executive Assistant & Medical Staff Coordinator

Windsor Laurelwood Center For Behavioral Medicine; Willoughby (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

Windsor Laurelwood Center for Behavioral Health is seeking an Administrative Assistant/Medical Staff Coordinator to support the CEO, CMO and CFO with clerical duties, meeting coordination, and medical staff file management.

The role balances executive support, project coordination, and medical staff administration in a collaborative healthcare environment, with opportunities to organize documentation, credentials, and regulatory compliance tasks.

Qualifications

• High School Diploma or GED required.
• Three years of administrative assistant or executive support experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and process expense reports.
• Serve as a professional point of contact for internal and external communications.
• Organize and maintain executive records, files, and contract documentation.
• Schedule and coordinate leadership, medical staff, committee, and board meetings.
• Prepare meeting materials, agendas, and supporting documentation.
• Attend meetings and accurately record minutes.

Skills

Organizational skills

Multitasking

Time management

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Windsor Laurelwood Center for Behavioral Health is seeking an Administrative Assistant/Medical Staff Coordinator to support the CEO, CMO and CFO with clerical duties, meeting coordination, and medical staff file management.

The role balances executive support, project coordination, and medical staff administration in a collaborative healthcare environment, with opportunities to organize documentation, credentials, and regulatory compliance tasks.