Executive Assistant & Medical Staff Coordinator

Henderson Hospital; Willoughby (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Windsor Laurelwood Center for Behavioral Health seeks an Executive Administrative Assistant to provide high-level support to the CEO, CMO, and CFO, including calendar management, meeting coordination, and confidential record-keeping. You will also coordinate Board materials, minutes, and communications, while supporting medical staff credentialing and regulatory compliance.

This role balances executive support, project coordination, and medical staff administration within a collaborative

Qualifications

• High School Diploma or GED required.
• Minimum of three years of administrative assistant or executive support experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and process expense reports.
• Serve as a professional point of contact for internal and external communications.
• Organize and maintain executive records, files, and contract documentation.
• Schedule and coordinate leadership, medical staff, committee, and board meetings.
• Prepare meeting materials, agendas, and supporting documentation.
• Attend meetings and accurately record minutes.
• Manage meeting room scheduling and logistics.
• Distribute on‑call schedules, meeting minutes, and other key communications.
• Maintain physician and allied health professional credentialing files.
• Coordinate documentation for medical staff appointments, reappointments, and privileging.
• Ensure compliance with Medical Staff Bylaws, accreditation standards, and regulatory requirements.
• Maintain accurate physician rosters and contract records.
• Act as a resource for medical staff regarding credentialing and medical staff processes.
• Support licensing, accreditation, and regulatory surveys.
• Maintain departmental policies, procedures, directories, and records.
• Assist leadership with special projects, reports, and data collection.
• Manage confidential employee, physician, and patient information with professionalism and integrity.
• Collaborate with departments across the organization to support operational goals and quality initiatives.

Skills

Professional communication

Strong organizational skills

Time management

Discretion with confidential info

Executive support experience

Meeting coordination

Education

High School Diploma or GED

Job description

Windsor Laurelwood Center for Behavioral Health seeks an Executive Administrative Assistant to provide high-level support to the CEO, CMO, and CFO, including calendar management, meeting coordination, and confidential record-keeping. You will also coordinate Board materials, minutes, and communications, while supporting medical staff credentialing and regulatory compliance.

This role balances executive support, project coordination, and medical staff administration within a collaborative