Healthcare Executive Assistant & Medical Staff Coordinator

Horizon Health Corporation; Willoughby (OH); Sur place; USD 42 000 - 54 000; Plein temps

Résumé du poste

Windsor Laurelwood Center for Behavioral Health is seeking an Executive Administrative Assistant to provide high‑level administrative support to the CEO, CMO, and CFO, including calendar management, meeting coordination, and credentialing tasks within a healthcare setting.

The role balances executive support with project coordination and medical staff administration, in a collaborative environment, ensuring confidential information handling and seamless operations across departments.

Qualifications

• High School Diploma or GED required.
• Minimum of three years of administrative assistant or executive support experience.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent organizational, multitasking, and time‑management skills.
• Strong written and verbal communication abilities.

Responsabilités

• Provide administrative support to the CEO, CFO, CMO, and Medical Director.
• Manage executive calendars, schedules, and meeting coordination.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate travel arrangements and process expense reports.
• Serve as a professional point of contact for internal and external communications.
• Organize and maintain executive records, files, and contract documentation.
• Schedule and coordinate leadership, medical staff, committee, and board meetings.
• Prepare meeting materials, agendas, and supporting documentation.
• Attend meetings and accurately record minutes.
• Manage meeting room scheduling and logistics.
• Distribute on‑call schedules, meeting minutes, and other key communications.
• Maintain physician and allied health professional credentialing files.
• Coordinate documentation for medical staff appointments, reappointments, and privileging.
• Ensure compliance with Medical Staff Bylaws, accreditation standards, and regulatory requirements.
• Maintain accurate physician rosters and contract records.
• Act as a resource for medical staff regarding credentialing and medical staff processes.
• Support licensing, accreditation, and regulatory surveys.
• Maintain departmental policies, procedures, directories, and records.
• Assist leadership with special projects, reports, and data collection.
• Manage confidential employee, physician, and patient information with professionalism and integrity.
• Collaborate with departments across the organization to support operational goals and quality initiatives.

Connaissances

Administrative support

Calendar management

Microsoft Office

Communication skills

Confidential information handling

Formation

High School Diploma or GED

Outils

Microsoft Office Suite

Description du poste

Windsor Laurelwood Center for Behavioral Health is seeking an Executive Administrative Assistant to provide high‑level administrative support to the CEO, CMO, and CFO, including calendar management, meeting coordination, and credentialing tasks within a healthcare setting.

The role balances executive support with project coordination and medical staff administration, in a collaborative environment, ensuring confidential information handling and seamless operations across departments.