Strategic Executive Assistant — Hybrid Leader Support

Vizient, Inc.; Chicago (IL); Hybrid; USD 69,000 - 116,000; Full time

Job summary

Vizient, Inc. is seeking an accomplished administrative professional to provide proactive executive support to Managing Directors and senior Consulting leaders in a fast-paced, client-focused environment.

You will manage complex calendars, coordinate meetings and travel, anticipate business needs, and help leaders stay focused on client relationships and business objectives. You will develop a deep understanding of the consulting practice, exercise sound judgment, and contribute as a strategic

Qualifications

• Relevant degree preferred.
• 5+ years of relevant experience required.
• Demonstrated experience managing complex executive calendars, coordinating meetings and travel, and supporting multiple senior leaders in a fast-paced environment.
• Strong organizational, prioritization, problem-solving, and time management skills with exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills with the ability to establish trusted relationships across organizational levels and functions.
• Proactive, resourceful, and solutions-oriented with sound judgement, adaptability, and ability to anticipate needs and navigate competing priorities.
• Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, and Excel, with interest in emerging tech and AI-enabled productivity tools.
• Experience in consulting, professional services, or a comparable client-focused environment preferred.
• Ability to handle confidential information with discretion, maintain composure under pressure, and accommodate occasional nonstandard business hours.
• Willingness to travel.

Responsibilities

• Manage complex, frequently changing calendars for multiple senior leaders.
• Anticipate leadership needs and address scheduling conflicts or operational challenges.
• Coordinate internal and external meetings, domestic travel, itineraries, and expense reporting.
• Prepare agendas, presentations, and executive communications with professionalism and accuracy.
• Organize leadership meetings, business reviews, and events, including logistics and follow-up.

Skills

Calendar management

Executive support

Communication

MS 365

Travel coordination

Discretion

Education

Bachelor's degree preferred

Tools

Microsoft 365 suite

Job description

Vizient, Inc. is seeking an accomplished administrative professional to provide proactive executive support to Managing Directors and senior Consulting leaders in a fast-paced, client-focused environment.

You will manage complex calendars, coordinate meetings and travel, anticipate business needs, and help leaders stay focused on client relationships and business objectives. You will develop a deep understanding of the consulting practice, exercise sound judgment, and contribute as a strategic