Hybrid Executive Support & Leadership Liaison

Vizient; Centennial (CO); Hybrid; USD 69,000 - 116,000; Full time

Job summary

Vizient is seeking an experienced executive administrative professional to support senior leaders within the SM Client Services & Delivery organization. You will help create structure around executive priorities, coordinate calendars, travel, events, and key business activities, and ensure leaders are prepared for meetings and stakeholder engagements.

You will collaborate with leaders across Spend Management and the broader enterprise, contributing to a highly engaged administrative community

Qualifications

• Relevant degree preferred.
• 5+ years of experience supporting senior executives in a complex, fast-paced business environment.
• Experience supporting multiple senior leaders and managing competing priorities preferred.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Co-Pilot and Chat GPT and other standard business productivity tools required.
• Strong organizational, planning, and project coordination skills with the ability to manage multiple priorities with precision.
• Excellent written and verbal communication skills.
• Professional presence with a proactive, collaborative, and solutions-oriented mindset.

Responsibilities

• Maintain discretion and protect sensitive information; handle confidential matters with professionalism.
• Manage complex executive calendars, meetings, appointments, and priorities with high organization.
• Independently resolve scheduling conflicts and proactively plan ahead for meetings, travel, and priorities.
• Coordinate domestic travel and occasional business travel, including logistics and changes.
• Prepare and submit timely expense reports and support review of executive expenses.
• Serve as a primary liaison for executives and build relationships with stakeholders.
• Represent leadership professionally in interactions with colleagues, clients, and partners.
• Coordinate leadership team meetings, reviews, planning sessions, and events.
• Develop and distribute meeting agendas, materials, and reports.
• Track meetings, action items, and commitments to maintain momentum.
• Anticipate needs and resolve gaps in information, scheduling, or coordination.
• Support alignment across Spend Management leadership team.

Skills

Executive support

Calendar management

Communication

Organizational skills

Travel coordination

Education

Relevant degree preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Co-Pilot

ChatGPT

Job description

Vizient is seeking an experienced executive administrative professional to support senior leaders within the SM Client Services & Delivery organization. You will help create structure around executive priorities, coordinate calendars, travel, events, and key business activities, and ensure leaders are prepared for meetings and stakeholder engagements.

You will collaborate with leaders across Spend Management and the broader enterprise, contributing to a highly engaged administrative community