Hybrid Executive Assistant to Leaders - Proactive Partner

Vizient; Irving (TX); Hybrid; USD 69,000 - 116,000; Full time

Benefits offered by this job

Incentive eligible

Comprehensive benefits plan

Job summary

Vizient seeks an accomplished Administrative professional to provide proactive executive and administrative support to Managing Directors and senior Consulting leaders in a fast-paced, client-focused environment.

You will manage complex calendars, coordinate meetings and travel, anticipate needs, and help leaders stay focused on client relationships, team priorities and business objectives. This role offers a hybrid workplace with opportunities for growth and career advancement.

Qualifications

• Proven experience managing complex executive calendars and supporting multiple senior leaders.
• Strong organizational skills with attention to detail and prioritization.
• Excellent written and verbal communication; able to build trusted relationships across levels.
• Proactive, resourceful and solutions-oriented with good judgment.
• Experience in consulting, professional services or client-focused environment preferred.

Responsibilities

• Manage complex, frequently changing calendars for multiple senior leaders.
• Coordinate internal and external meetings and travel arrangements; manage itineraries and expense reporting.
• Prepare agendas, presentations and executive communications with accuracy and professionalism.
• Organize leadership meetings, business reviews, and events with logistics and follow-up.
• Develop understanding of Consulting services and leadership priorities to provide proactive support.
• Build collaborative relationships across teams to enable seamless coordination.
• Monitor commitments, track action items and ensure timely execution.
• Identify opportunities to streamline processes and leverage productivity tools.
• Handle confidential information with discretion and adapt to changing needs.

Skills

Calendar management

Executive support

Communication

Travel coordination

Education

Relevant degree preferred

Tools

Microsoft 365

Outlook

Teams

Word

PowerPoint

Excel

Job description

Vizient seeks an accomplished Administrative professional to provide proactive executive and administrative support to Managing Directors and senior Consulting leaders in a fast-paced, client-focused environment.

You will manage complex calendars, coordinate meetings and travel, anticipate needs, and help leaders stay focused on client relationships, team priorities and business objectives. This role offers a hybrid workplace with opportunities for growth and career advancement.