Hybrid Executive Assistant to Consulting Leaders

Vizient; Chicago (IL); Hybrid; USD 77,000 - 135,000; Full time

Job summary

Vizient is seeking an experienced Administrative Services professional to serve as a trusted partner to Consulting leadership and Managing Directors. The role requires sophisticated executive support, calendar management, travel coordination, and proactive problem solving in a hybrid Chicago/Irving setting.

Join a team that values development, collaboration, and delivering exceptional client service while supporting leaders to maximize their time and impact.

Qualifications

• Relevant degree preferred.
• 5 or more years of relevant experience required.
• Experience supporting senior executives and managing complex calendars in a fast-paced environment.
• Strong business acumen, proactive problem-solving and sound judgment.
• Excellent organizational, project coordination, prioritization and time management.
• Strong written and verbal communication with senior executives and cross-functional teams.
• Proactive, resourceful and solutions-oriented with discretion.
• Advanced Microsoft 365 skills (Outlook, Teams, Word, PowerPoint, Excel).
• Experience in consulting, professional services, or client-focused environments preferred.
• Willingness to travel.

Responsibilities

• Serve as a strategic partner to Consulting leadership and Managing Directors.
• Manage complex executive calendars across multiple leaders.
• Coordinate priorities and prepare leaders for critical engagements.
• Oversee domestic travel arrangements, itineraries and expense reporting.
• Coordinate leadership meetings, events and team development initiatives.
• Develop and maintain systems to track priorities, projects and deadlines.
• Coordinate special projects and confidential initiatives across teams.
• Build trusted relationships with senior clients and colleagues for effective decision-making.
• Identify and implement improvements to workflows and processes.
• Mentor administrative colleagues and promote knowledge sharing.

Skills

Executive support

Calendar management

Prioritization

Communication

Travel coordination

Microsoft 365

Adaptability

Discretion

Travel willingness

Education

Bachelor's degree preferred

Tools

Microsoft 365

Outlook

Teams

Word

PowerPoint

Excel

AI productivity tools

Job description

Vizient is seeking an experienced Administrative Services professional to serve as a trusted partner to Consulting leadership and Managing Directors. The role requires sophisticated executive support, calendar management, travel coordination, and proactive problem solving in a hybrid Chicago/Irving setting.

Join a team that values development, collaboration, and delivering exceptional client service while supporting leaders to maximize their time and impact.