Strategic Executive Assistant-Hybrid, Client & Ops Partner

Geffen Mesher; Portland (OR); Ibrido; USD 40.000 - 55.000; Tempo pieno

Vantaggi offerti da questo lavoro

401k with a 3% employer contribution

Discretionary profit sharing up to 4.5

Medical, dental, and vision insurance;

Fully covered individual medical

Generous PTO and holidays

Hybrid work options

Parking and transit reimbursement

On-site gym

Employee referral program

Descrizione del lavoro

Geffen Mesher in Portland, OR seeks an Executive Assistant to provide high-level administrative and operational support to company leaders, enabling focus on strategic priorities and client service. You will manage calendars, drafts, travel, and billing while coordinating with clients and consultants to maintain strong relationships.

The role emphasizes confidentiality, professional communication, and cross-functional collaboration, with a flexible hybrid work arrangement and growth

Competenze

• Bachelor’s degree or equivalent professional experience required.
• 3+ years in a client-facing administrative or support role in professional services.
• Strong proficiency with Microsoft Office and various business software.
• Exceptional organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication with strong attention to detail.
• Demonstrated ability to handle confidential information and build trusted relationships.

Mansioni

• Prepare materials and provide support for meetings, calls, and client engagements.
• Track and drive follow-up on key relationships to align with objectives and values.
• Serve as liaison between internal teams, clients, and consultants for alignment.
• Draft proposals, manage shareholder pipelines, and support business development.
• Manage calendars, coordinate travel, process expenses, and schedule executives.
• Handle office systems and technology needs, assisting with troubleshooting.
• Draft, proofread, and edit correspondence, memos, and presentations.
• Support document assembly and delivery of client work products and returns.
• Oversee client account maintenance and timely billing processing.
• Collaborate across departments and organizational levels; perform special projects.

Conoscenze

Client-facing communication

Organizational skills

Attention to detail

Discretion/confidentiality

Strong written/verbal communication

Formazione

Bachelor’s degree or equivalent professional experience

Strumenti

Microsoft Office Suite

Business software applications

Descrizione del lavoro

Geffen Mesher in Portland, OR seeks an Executive Assistant to provide high-level administrative and operational support to company leaders, enabling focus on strategic priorities and client service. You will manage calendars, drafts, travel, and billing while coordinating with clients and consultants to maintain strong relationships.

The role emphasizes confidentiality, professional communication, and cross-functional collaboration, with a flexible hybrid work arrangement and growth