Hybrid Executive Assistant: Growth & Ops Support

N A; United States; Ibrido; USD 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

N/A company is seeking an Executive Assistant to support leadership and keep operations running smoothly. The role spans office, store, and factory environments with both in-person and remote work components.

Responsibilities include reporting, calendar management, procurement, payroll support, and handling confidential information. The ideal candidate will be highly organized, proactive, and professional with strong communication skills.

Competenze

• Bachelor's degree preferred.
• 1-3 years of experience as an executive assistant preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle multiple tasks and prioritize effectively.
• Excellent problem-solving abilities and attention to detail.
• Proactive and self-motivated with a positive attitude.
• High level of professionalism and discretion.

Mansioni

• Preparing sales and inventory reports.
• organizing meetings.
• help with finding and buying merchandise for the stores.
• assisting with ordering materials, fabrics, supplies.
• organize mail and bills.
• manage companies emails.
• monitor website sales.
• confidential secretary duties (including handling sensitive information).
• operational assistance.
• help schedule and manage meetings.
• help move product to and from factory, office and stores.
• coordinate orders from large customers to factories.
• act as the primary point of contact between the CEO and internal/external stakeholders.
• handling correspondence and inquiries.
• drafting, proofread, and edit documents, reports, and presentations, as needed.
• monitoring and submitting payroll after it is approved.
• filing licenses and keeping licenses up to date.
• maintain office supplies inventory and place orders as needed.
• perform clerical tasks such as filing, photocopying, and scanning documents.
• assist with customer service inquiries and provide support as needed.
• customer service oriented mindset.

Conoscenze

Organizational skills

Time management

Written and verbal communication

Multitasking and prioritization

Problem solving

Proactive and self-motivated

Discretion and professionalism

Formazione

Bachelor's degree preferred

Strumenti

Microsoft Word

Microsoft Excel

PowerPoint

Descrizione del lavoro

N/A company is seeking an Executive Assistant to support leadership and keep operations running smoothly. The role spans office, store, and factory environments with both in-person and remote work components.

Responsibilities include reporting, calendar management, procurement, payroll support, and handling confidential information. The ideal candidate will be highly organized, proactive, and professional with strong communication skills.