Senior Executive Assistant | Strategic Partner | Hybrid NY

Healing Strides Counseling; New York (NY); Hybrid; USD 120,000 - 130,000; Full time

Benefits offered by this job

Free breakfast

Free lunch

Job summary

Gainor, a leading firm in investment management, is seeking an experienced Executive Assistant to support a senior leader in a fast-paced environment in New York. The role demands discretion, outstanding organisational skills, and the ability to manage complex calendars and travel.

You will draft communications, coordinate across time zones, and act as a trusted partner, ensuring priorities are protected and meetings run smoothly.

Qualifications

• 10+ years of executive assistant experience supporting senior leaders.
• Expert at managing calendars, travel logistics, and executive communications.
• Highly organized, detail-driven, and proactive problem-solver.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage day-to-day operations and act as strategic administrative partner.
• Coordinate meetings across time zones and resolve conflicts.
• Manage global travel logistics, including flights and accommodations.
• Draft and manage communications, meeting notes, and presentation materials.
• Act as a liaison between the executive and internal/external stakeholders.
• Maintain confidentiality and professionalism with sensitive information.
• Bring structure to workflows, track follow-ups, and ensure nothing falls through the cracks.

Skills

10+ years EA exp

Calendar management

Travel coordination

Stakeholder communication

Discretion & professionalism

Spanish proficiency

Job description

Gainor, a leading firm in investment management, is seeking an experienced Executive Assistant to support a senior leader in a fast-paced environment in New York. The role demands discretion, outstanding organisational skills, and the ability to manage complex calendars and travel.

You will draft communications, coordinate across time zones, and act as a trusted partner, ensuring priorities are protected and meetings run smoothly.