Executive Assistant

Geffen Mesher; Portland (OR); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

401k with a 3% employer contribution

Discretionary profit sharing up to 4.5

Medical, dental, and vision insurance;

Fully covered individual medical

Generous PTO and holidays

Hybrid work options

Parking and transit reimbursement

On-site gym

Employee referral program

Job summary

Geffen Mesher in Portland, OR seeks an Executive Assistant to provide high-level administrative and operational support to company leaders, enabling focus on strategic priorities and client service. You will manage calendars, drafts, travel, and billing while coordinating with clients and consultants to maintain strong relationships.

The role emphasizes confidentiality, professional communication, and cross-functional collaboration, with a flexible hybrid work arrangement and growth

Qualifications

• Bachelor’s degree or equivalent professional experience required.
• 3+ years in a client-facing administrative or support role in professional services.
• Strong proficiency with Microsoft Office and various business software.
• Exceptional organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication with strong attention to detail.
• Demonstrated ability to handle confidential information and build trusted relationships.

Responsibilities

• Prepare materials and provide support for meetings, calls, and client engagements.
• Track and drive follow-up on key relationships to align with objectives and values.
• Serve as liaison between internal teams, clients, and consultants for alignment.
• Draft proposals, manage shareholder pipelines, and support business development.
• Manage calendars, coordinate travel, process expenses, and schedule executives.
• Handle office systems and technology needs, assisting with troubleshooting.
• Draft, proofread, and edit correspondence, memos, and presentations.
• Support document assembly and delivery of client work products and returns.
• Oversee client account maintenance and timely billing processing.
• Collaborate across departments and organizational levels; perform special projects.

Skills

Client-facing communication

Organizational skills

Attention to detail

Discretion/confidentiality

Strong written/verbal communication

Education

Bachelor’s degree or equivalent professional experience

Tools

Microsoft Office Suite

Business software applications

Job description

Description

The Executive Assistant provides high-level administrative and operational support to company leaders, enabling them to focus on strategic priorities and client service. This role plays a key part in maintaining trusted client relationships by ensuring seamless communication, organization, and follow-through across the firm.

What you’ll be doing

• Prepare materials and provide support for meetings, calls, and client engagements.
• Track and drive follow-up on key relationships to ensure client care aligns with company objectives and values.
• Serve as a liaison between internal teams, clients, and consultants to maintain alignment and clear communication.
• Draft proposals, manage shareholder pipelines, and support business development initiatives.
• Manage calendars, coordinate travel, process expense reports, and schedule appointments for executives.
• Handle office systems and technology needs, assisting with troubleshooting as required.
• Draft, proofread, and edit correspondence, memos, and presentations.
• Support document assembly, delivery of client work products, extensions, and returns.
• Oversee client account maintenance and ensure timely processing of billing.
• Collaborate effectively across departments and organizational levels.
• Perform additional duties and special projects as assigned.

Requirements

What makes you a fit

• Education: Bachelor’s degree or equivalent professional experience.
• Experience: 3+ years of experience in a client-facing administrative or support role, preferably in a professional services environment.
• Strong proficiency in Microsoft Office Suite and familiarity with a variety of business software applications.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proven ability to maintain confidentiality, exercise sound judgment, and build trusted relationships.

Compensation & Benefits

At Geffen Mesher, we value transparency and equity in compensation. The compensation offered for this position will be based on a variety of factors including, but not limited to: years of relevant experience, unique or specialized skill sets, education, licensure, and internal equity. The estimated salary range for this position is $29.00-$40.00/hr.

Additional Benefits Include

• 401k with a 3% employer contribution
• Discretionary profit sharing of up to 4.5% annually
• Medical, dental, and vision insurance. We cover 100% of the individual medical premium!
• Generous PTO, plus 12 Paid Holidays, 8 hours of Volunteer Time and Paid Parental Leave
• Hybrid work options and flexible working hours in the summer
• Parking and Transit Reimbursement
• Flexible Spending Accounts
• On-site gym and locker room
• Incentive plan for sales leads
• Generous Employee Referral Program

Company Overview

Geffen Mesher and Company, PC (GMCO) proudly stands as one of Portland's foremost locally owned accounting firms, with a distinguished history of over 90 years dedicated to serving clients throughout the Northwest. We owe our enduring success to our client-centric ethos and unwavering commitment to our team members. We provide a full suite of professional services, including Accounting, Assurance, Business Consulting, Business Valuation, Data and Analytics, Litigation Support, Family Office, Transaction Services, and full-service Tax planning, spanning several industries.

At GMCO, we believe in fostering strong, lasting partnerships with our clients, and we do the same for our team members. We are a large firm with a small firm feel. Our shareholders are humble, down-to-earth humans who hire and support motivated and resourceful people and provide opportunities to lead successful personal and professional lives. We provide ample growth opportunities whether you are starting as an intern, or you are a seasoned manager.

Geffen Mesher is committed equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability status, protected veteran status or any other characteristic protected by law. We are committed to providing access, equal opportunity, and reasonable accommodation for people with disabilities.