Strategic Executive Assistant - Global & Hybrid (3x/wk)

Salesforce, Inc.; Chicago (IL); Hybrid; USD 82,000 - 145,000; Full time

Benefits offered by this job

Time off programs

Medical

Dental

Vision

Mental health support

Paid parental leave

Life and disability insurance

401(k)

Employee stock purchasing program

Job summary

Salesforce, Inc. is seeking an Executive Assistant to support top executives globally. You will manage complex calendars, coordinate meetings, plan travel, and handle a variety of administrative tasks within a fast-paced, collaborative environment.

You will work in a hybrid role (3 days in the office) and partner with senior leaders across the organization, ensuring efficient operations, top-tier communication, and strong relationships across teams.

Qualifications

• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Experience with virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
• Strong teamwork and relationship management skills; ability to build a personal network throughout the company.
• Must be located in one of the listed locations and open to a hybrid in-office schedule (3 days per week).
• Excellent written and verbal communication skills.
• Experience partnering with senior management in a fast paced, innovative environment.

Responsibilities

• Manage day-to-day schedules so the executive can meet obligations efficiently.
• Coordinate internal and external meetings including team, all-hands, off-site, and one-on-one sessions.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, and projects.
• Book domestic and international travel within company policy, considering visas, costs, and documentation.
• Collaborate with employees across Salesforce and senior executives to support business needs.
• Assist with food orders, luncheon planning, and other business-related meetings.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Verbal and written communication

Tools

Google Workspace

Zoom

Webex

GMeet

Quip

Slack

Salesforce

Tableau

Job description

Salesforce, Inc. is seeking an Executive Assistant to support top executives globally. You will manage complex calendars, coordinate meetings, plan travel, and handle a variety of administrative tasks within a fast-paced, collaborative environment.

You will work in a hybrid role (3 days in the office) and partner with senior leaders across the organization, ensuring efficient operations, top-tier communication, and strong relationships across teams.