Executive Assistant/Senior Executive Assistant

Leadout Capital; San Francisco (CA); Híbrido; USD 90.000 - 130.000; Jornada completa

Descripción de la vacante

Leadout Capital is seeking an experienced Executive Assistant to support our top executives across the globe. You will act as a strategic partner, ensuring calendars, travel, and meetings run smoothly while aligning with company goals and Salesforce Ohana values.

You will collaborate with senior leaders and diverse teams, manage complex schedules, and handle confidential information with discretion. This role demands proactive communication and a proactive, service-oriented mindset.

Formación

• Minimum of 5+ years of applicable administrative experience.
• Hybrid in-office 3 days per week.
• Experience setting up and managing virtual meeting platforms.
• Strong written and verbal communication with senior leaders.
• Proactive calendar and travel management.
• Collaborative team player with a global mindset.

Responsabilidades

• Manage day-to-day schedules to keep executives organized.
• Coordinate internal and external meetings including all hands and off-site.
• Prioritize calendar based on meetings, releases, and projects.
• Arrange domestic and international travel per policy.
• Collaborate with cross-functional teams and executives.
• Assist with food orders and event planning.
• Perform other administrative duties as requested.

Conocimientos

Calendar management

Meeting coordination

Travel planning

Executive support

Communication

Teamwork

Project coordination

Google Suite

Herramientas

Zoom

Webex

GoToWebinars

Google Hangouts

Slack

Salesforce

Tableau

Descripción del empleo

Department Description

Our Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana.

Role Description

We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to use unique skills based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team.

Your impact

Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.

Core Responsibilities

• Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, meetings with team members and customers, etc.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
• Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
• Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
• Other administrative and project duties as requested.

Minimum Requirements

• MUST be located in one of the listed locations AND be willing to go into an office on a hybrid basis (3x /week).
• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
• Strong relationship management skills, ability to build a personal network throughout the company.
• Project Coordination experience needed at an intermediate complexity.
• Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
• Experience partnering with senior management in a fast paced, innovative environment.
• Experience working with/in large administrative teams.
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.
• Must be in one of the listed locations and open to being hybrid in office 3 days per week.

Additional Desired Skills/Traits

• Customer centric orientation.
• Agility and flexibility in response to changing priorities and needs.
• Proven ability to manage projects, work under pressure and consistently make deadlines.
• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
• Possess an ability and curiosity and to comprehend the global DNA of the company and its organizations.
• Have the ability to handle confidential material with the utmost discretion.
• Ensure communications are clear, thorough, and specific, with attention to follow-through.