Senior Executive Assistant: Global Calendar & Logistics

100 Salesforce, Inc.; San Francisco (CA); On-site; USD 116,000 - 160,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Employee stock purchasing plan

Job summary

Salesforce seeks an experienced Senior Executive Assistant to support the SVP and AVPs of PACE OU. The role focuses on architecting the executive’s calendar, managing complex global travel, and ensuring discreet, high-level coordination across the executive network.

You will triage meeting requests, prepare briefings, and partner with C-Suite peers to align on priorities. In-office presence is required 3+ days per week, with flexibility for key events.

Qualifications

• 10+ years of administrative experience in enterprise tech or Fortune 100 settings.
• 5+ years supporting C-Suite (SVP/AVPs) and top executives.
• Proven ability to manage hyper-dense calendars across multiple time zones.
• Experience coordinating global travel and logistics.

Responsibilities

• Architect calendar strategy and defend executive time against interruptions.
• Triages meeting requests and maintains deep-work blocks across time zones.
• Prepare meetings with pre-reads, agendas, and briefing materials 24–48 hours ahead.
• Coordinate cross-functional leadership meetings, All-Hands, and QBRs with C-Suite peers.
• Manage complex travel itineraries, visas, and ground transportation.
• Maintain absolute discretion with confidential communications and matters.
• Own executive events, onsite/offsite, and executive leadership programs.
• Provide on-site presence 3+ days/week to support C-staff activities.

Skills

Executive support

Calendar management

Global travel planning

Stakeholder coordination

Discretion/confidentiality

Tools

Google Workspace

Slack

Zoom/Webex

Salesforce

Quip

Tableau

Job description

Salesforce seeks an experienced Senior Executive Assistant to support the SVP and AVPs of PACE OU. The role focuses on architecting the executive’s calendar, managing complex global travel, and ensuring discreet, high-level coordination across the executive network.

You will triage meeting requests, prepare briefings, and partner with C-Suite peers to align on priorities. In-office presence is required 3+ days per week, with flexibility for key events.