Hybrid Global Executive Assistant

Salesforce, Inc.; Chicago (IL); Hybrid; USD 82,000 - 145,000; Full time

Job summary

Salesforce is seeking an Executive Assistant to support our top executives globally. You will partner with senior leaders, manage complex calendars, coordinate meetings, and organize travel while ensuring seamless execution of critical initiatives.

Hybrid work model (3 days in office). Requires 5+ years of administrative experience in a fast-paced, global software environment and exceptional communication skills.

Qualifications

• Minimum 5+ years of applicable administrative experience, ideally from a global software organization.
• Experience with setting up and managing virtual meeting platforms (Zoom, Webex, GoToWebinars, Google Hangouts).
• Strong written and verbal communication; ability to interact with senior leaders and external partners.

Responsibilities

• Manage day-to-day schedules to keep executives organized and on schedule.
• Coordinate internal and external meetings including team, all-hands, and off-site sessions.
• Proactively manage calendar priorities based on meetings, releases, and project needs.
• Arrange domestic and international travel per policy, including visas and documentation.
• Collaborate with colleagues across groups and executives to support business priorities.
• Assist with food orders, luncheon planning, and related events.
• Perform other administrative and project duties as requested.

Skills

Calendar management

Virtual meeting support

Interpersonal communication

Team collaboration

Adaptability

Tools

Google Suite

GMeet

Quip

Slack

Salesforce

Tableau

Job description

Salesforce is seeking an Executive Assistant to support our top executives globally. You will partner with senior leaders, manage complex calendars, coordinate meetings, and organize travel while ensuring seamless execution of critical initiatives.

Hybrid work model (3 days in office). Requires 5+ years of administrative experience in a fast-paced, global software environment and exceptional communication skills.