Strategic Executive Assistant | Calendar & Travel

Bank of America; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Bank of America is seeking an experienced administrative professional to provide confidential support to senior leaders in our Global Credit Operations team. You will manage calendars, coordinate travel, prepare documents, and handle sensitive information with discretion.

This role emphasizes calendar optimization, travel planning, minutes, and collaboration with internal and external partners to ensure executive priorities are executed efficiently across initiatives. 40 hours/wk.

Qualifications

• 3+ years of administrative, executive support, or closely related professional experience.
• 5+ years preferred for roles supporting senior‑level executives or multiple leaders.
• Demonstrated experience managing complex calendars, meetings, travel arrangements, correspondence, and competing priorities.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
• Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

Skills

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Problem Solving

Research

Facilities Management

Office Administration

Oral Communications

Recording/Organizing Information

Written Communications

Education

High School Diploma / GED / Secondary School or equivalent

Job description

Bank of America is seeking an experienced administrative professional to provide confidential support to senior leaders in our Global Credit Operations team. You will manage calendars, coordinate travel, prepare documents, and handle sensitive information with discretion.

This role emphasizes calendar optimization, travel planning, minutes, and collaboration with internal and external partners to ensure executive priorities are executed efficiently across initiatives. 40 hours/wk.