Senior Executive Assistant to Leadership Team

Bank of America; Conshohocken (Montgomery County); On-site; USD 55,000 - 85,000; Full time

Job summary

Bank of America is seeking an experienced administrative professional to provide diverse and confidential support to executives. This role emphasizes extensive calendar management, travel planning, expense processing, and preparation of meeting materials.

Responsibilities include coordinating communications, handling calls and messages, and supporting high-level client interactions with discretion. A minimum of 3+ years in a similar role is required, with strong proficiency in Microsoft Office

Qualifications

• Minimum 3+ years professional, client-focused or relevant administrative experience.
• Exceptional communication skills, both verbal and written, with the ability to build relationships with internal teams and executive management.
• Strong analytical and organizational skills with the ability to prioritize while maintaining high client service and attention to detail.
• Must use tact, diplomacy and judgment with confidential information.
• Proficiency in Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment.
• Manages the calendar of multiple stakeholders proactively, resolving conflicts professionally.
• Manages all travel planning and expenses, coordinating schedules for the executive to maximize time and efficiency.
• Prepares meeting minutes and related documents, using strong written and oral communication skills.
• Liaises with outside groups to coordinate events where the executive is a chair, director, or committee member.
• Engages in high-level client contact and handles sensitive information with diplomacy and judgment.

Skills

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Problem Solving

Research

Facilities Management

Office Administration

Oral Communications

Recording/Organizing Information

Written Communications

Tools

Outlook

Word

Excel

PowerPoint

OneNote

WebEx

SharePoint

Job description

Bank of America is seeking an experienced administrative professional to provide diverse and confidential support to executives. This role emphasizes extensive calendar management, travel planning, expense processing, and preparation of meeting materials.

Responsibilities include coordinating communications, handling calls and messages, and supporting high-level client interactions with discretion. A minimum of 3+ years in a similar role is required, with strong proficiency in Microsoft Office