Senior Executive Assistant — Calendar & Travel Expert

Bank of America; Deerwood Club (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Bank of America Corporation is seeking an experienced administrative professional to provide diverse and confidential support to executives, including extensive calendar management, travel coordination, and expense processing.

The role covers coordinating meetings, preparing minutes, and handling sensitive information with diplomacy. Candidates should have strong communication, organization, and prioritization skills to manage multiple priorities in a dynamic environment.

Qualifications

• 3+ years of administrative, executive support, or closely related professional experience.
• 5+ years preferred for roles supporting senior‑level executives or multiple leaders.
• Demonstrated experience managing complex calendars, meetings, travel arrangements, correspondence, and competing priorities.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment.
• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner.
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies.
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member.
• Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment.

Skills

Administrative Services

Attention to Detail

Customer and Client Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Problem Solving

Research

Facilities Management

Office Administration

Oral Communications

Recording/Organizing Information

Written Communications

Education

High School Diploma / GED / Secondary School or equivalent

Job description

Bank of America Corporation is seeking an experienced administrative professional to provide diverse and confidential support to executives, including extensive calendar management, travel coordination, and expense processing.

The role covers coordinating meetings, preparing minutes, and handling sensitive information with diplomacy. Candidates should have strong communication, organization, and prioritization skills to manage multiple priorities in a dynamic environment.