Strategic Executive Assistant

Vets Hired; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Vets Hired is seeking an Executive Assistant to provide ongoing, high-level administrative support to senior executives in our Washington, DC office. The role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

You will maintain calendars, coordinate meetings, handle travel and expenses, prepare materials, and liaise with staff across departments to ensure smooth operations.

Qualifications

• BA/BS degree or equivalent combination of education and experience.
• Administrative office experience in an executive-level setting preferred.
• Demonstrated ability to represent executives with strong follow-through and sound judgment.
• Demonstrated knowledge of general office procedures.
• Demonstrated writing skills for business correspondence.
• Ability to function in a fast-paced environment.
• Excellent interpersonal, oral, and written communication skills.
• Ability to handle confidential matters with discretion and tact.
• Excellent organizational and time management skills with attention to detail.
• Strong understanding and application of computer technology with MS Office, email, Internet, and databases.

Responsibilities

• Provide ongoing, high-level and complex administrative support.
• Manage and maintain daily and long-range calendars and schedules.
• Coordinate meetings and events, book travel, and manage expense reports.
• Maintain departmental files including monthly finance statements and budgets.
• Assist with meeting materials and presentations.
• Coordinate and schedule new hire orientations.
• Perform office managerial duties including ordering meals for staff and ordering office supplies.
• Serve as liaison to staff and the go-to person for staff needs.
• Work with IT, facilities, and mailroom to resolve issues.

Skills

Interpersonal communication

Time management

Organization

Discretion & judgment

Follow-through

Written communication

Education

BA/BS degree

Tools

Microsoft Office

Database management

Job description

Vets Hired is seeking an Executive Assistant to provide ongoing, high-level administrative support to senior executives in our Washington, DC office. The role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

You will maintain calendars, coordinate meetings, handle travel and expenses, prepare materials, and liaise with staff across departments to ensure smooth operations.