Executive Assistant

VEV; Naples (FL); Remote; USD 55,000 - 75,000; Full time

Job summary

VEV is seeking an Executive Assistant to provide high-level administrative and operational support to the leadership team in a fast-paced remote environment. Strong organizational skills, professionalism, and attention to detail are essential.

You will also assist veterans navigating VA compensation forms, including basic document review and communications. Excellent written and verbal communication and time-management skills are required.

Qualifications

• Experience supporting executives in a fast-paced environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Comfort working in a remote environment and managing multiple priorities.

Responsibilities

• Manage executive calendars, appointments, and scheduling.
• Monitor and respond to emails and communications on behalf of leadership.
• Prepare reports, spreadsheets, trackers, and operational documents.
• Coordinate meetings, agendas, and follow-ups.
• Organize digital files and confidential documents.
• Support project management and ensure timely completion of tasks.
• Data entry, document uploads, and system updates.
• Communicate professionally with clients, contractors, and team members.
• Assist leadership with administrative tasks and other duties as assigned.
• Assist veterans with completing VA questionnaires and required forms.
• Review client information and mini-questionnaires for completeness.
• Coordinate medical record requests and maintain accurate records.

Skills

Calendar management

Email management

Reporting

Meeting coordination

Document management

Project coordination

Data entry

Communication

Executive support

VA forms

Job description

Job Description

The Executive Assistant will provide high-level administrative and operational support to the leadership team while ensuring smooth day-to-day business operations. This role requires strong organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced remote environment.

In addition to executive support responsibilities, the Executive Assistant will also provide limited support to veterans navigating the VA compensation claims process, including basic documentation review and communication assistance. The ideal candidate is proactive, resourceful, detail-oriented, and possesses excellent communication and time-management skills.

Key Responsibilities

• Manage executive calendars, appointments, and scheduling.
• Monitor, organize, and respond to emails and communications on behalf of leadership when needed.
• Prepare reports, spreadsheets, trackers, summaries, and operational documents.
• Coordinate meetings, reminders, agendas, and follow-ups.
• Organize and maintain digital files, records, and confidential documents.
• Support project management and ensure timely completion of assigned tasks.
• Handle data entry, document uploads, and system updates accurately.
• Communicate professionally with clients, contractors, and team members.
• Assist leadership with operational, administrative, and miscellaneous business tasks.
• Perform additional executive support duties as assigned.
• Assist veterans in completing questionnaires and required forms.
• Review basic client information and mini questionnaires for completeness.
• Coordinate medical record requests as instructed.
• Update client statuses and maintain accurate records within the system.
• Communicate with veterans regarding follow-ups, appointments, and required documentation.

Company Description

Veterans Educating Veterans (VEV) is a veteran-founded organization dedicating to helping U.S. military veterans navigate the VA disability claims process through education, guidance, and personalized support. Driven by a mission of service and advocacy, VEV empowers veterans with the knowledge and resources they need to pursue the benefits they have earned while fostering a culture of integrity, accountability, and impact.