Strategic EA to Founder & CEO

Bloom Talent; Redwood City (CA); Hybride; USD 110 000 - 140 000; Plein temps

Résumé du poste

Bloom Talent in Redwood City is seeking an Executive Assistant to support the Founder & CEO. This hybrid role (3–4 days/week) will own the CEO's calendar, coordinate heavy domestic travel, and prepare for meetings to keep time aligned with company priorities.

You will partner with the executive team, provide ad hoc scheduling support to two other executives, and assist with light office coordination as the team settles into a new space. A proactive, fast-moving mindset is essential.

Qualifications

• 5+ years of experience supporting a founder/CEO or C-suite in a fast-paced, high-growth startup.
• Exceptional organizational skills and attention to detail.
• Proactive and solutions-oriented with an instinct to anticipate needs.
• Strong calendaring skills with the ability to assess priorities and commit to scheduling decisions.
• Proven ability to manage complex, high-volume domestic travel with accuracy and care.
• Excellent written and verbal communication with stakeholders at all levels (clinicians, investors, executives).
• Comfortable offering a point of view and pushing back when needed.
• Autonomy to move work forward without repeated direction or sign-off.
• Thrives in ambiguous environments and contributes new ideas for collaboration.
• Flexible and responsive; some requests may fall outside standard hours due to travel.

Responsabilités

• Own and manage the CEO's calendar, prioritizing and reconciling competing demands.
• Coordinate heavy domestic travel, including flights, hotels, and ground transport.
• Prepare the CEO for meetings with agendas and briefing materials.
• Flag conflicts and optimize time for high-impact activities.
• Serve as connective tissue across the executive team and align leadership.
• Provide ad hoc scheduling support to two additional executives.
• Process expenses and manage reimbursements.
• Assist with light office coordination and meeting room prep.
• Partner with leadership on company-wide events like board meetings and all-hands.

Connaissances

Calendar management

Travel coordination

Stakeholder management

Communication skills

Proactive mindset

Autonomy

Office coordination

Outils

Microsoft Outlook

Microsoft Teams

Description du poste

Bloom Talent in Redwood City is seeking an Executive Assistant to support the Founder & CEO. This hybrid role (3–4 days/week) will own the CEO's calendar, coordinate heavy domestic travel, and prepare for meetings to keep time aligned with company priorities.

You will partner with the executive team, provide ad hoc scheduling support to two other executives, and assist with light office coordination as the team settles into a new space. A proactive, fast-moving mindset is essential.