EA to Founders — Calendar, Events & Inbox Lead

Bloom Talent; New York (NY); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical/dental/vision

401K with match

Flexible PTO

Job summary

Bloom Talent is seeking an Executive Assistant to support the Founders and Chief of Staff from our Brooklyn/NYC base. You will own calendars, coordinate monthly founder dinners in NY and SF, and manage the coaching pipeline from intro calls to contracts and invoicing.

We value speed, meticulous attention to detail, and the ability to push back on busy founders when priorities shift. This is an in-office role five days a week in Williamsburg, with strong growth opportunities as the team scales.

Qualifications

• 3–5+ years of experience supporting a founder, CEO, or Chief of Staff in a fast-paced environment.
• Comfortable pushing back on busy executives and clients, and confident holding ground when priorities are at stake.
• Exceptional speed and attention to detail, with a genuine 'nothing slips through the cracks' mentality.
• Strong written communication skills, with the ability to draft on behalf of an executive.
• Thrives in an unstructured, fast-moving environment rather than one built on rigid process.
• Proactive and self-directed, able to ramp quickly and figure out what needs to happen without being told.
• In-office work five days a week and availability outside standard hours when urgent needs arise.
• Proficient with Google Workspace, Notion, and CRM tools, and comfortable learning new systems quickly.

Responsibilities

• Manage calendars for the Founders and Chief of Staff, prioritizing and rescheduling with confidence as needs shift throughout the day.
• Own event logistics for monthly founder dinners hosted in New York and San Francisco, including venue coordination and guest list management.
• Manage the coach-client pipeline end to end, scheduling intro calls, sending prep materials, and tracking contracts and payments.
• Own inbox management for the CEO, starting with triage and drafting and growing into full ownership.
• Follow internal playbooks precisely while flagging opportunities to improve them.
• Support ad hoc administrative and operational needs as the team scales.

Skills

Executive support

Proactive mindset

Attention to detail

Strong written communication

Thrives in fast-paced environment

Boundary setting

Tools

Google Workspace

Notion

CRM tools

Job description

Bloom Talent is seeking an Executive Assistant to support the Founders and Chief of Staff from our Brooklyn/NYC base. You will own calendars, coordinate monthly founder dinners in NY and SF, and manage the coaching pipeline from intro calls to contracts and invoicing.

We value speed, meticulous attention to detail, and the ability to push back on busy founders when priorities shift. This is an in-office role five days a week in Williamsburg, with strong growth opportunities as the team scales.