Executive Assistant to Founders — In-Office, SF Presidio

Bloom Talent; San Francisco (CA); On-site; USD 150,000 - 180,000; Full time

Benefits offered by this job

Medical coverage

Dental & vision

401(k) match

In-office 4 days

WFH day rotation

Overtime eligibility

Bonus 20-30%

Job summary

Bloom Talent in San Francisco seeks an experienced Executive Assistant to support the Co-Founder & President and Head of Human Capital. The role offers high visibility on a close-knit admin team, managing two executives' calendars, inboxes, and briefing materials, with travel and event logistics.

You will anticipate needs, stay calm under pressure, and collaborate with the broader team on firm initiatives. In-office role, 4 days/week in Presidio, with a team rotation WFH day.

Qualifications

• 5+ years supporting C-suite or founder-level executives in fast-paced environments.
• Experience managing high-volume, complex calendars with shifting priorities.
• Proficient with Microsoft Outlook; familiarity with OneDrive, SharePoint, Slack, and Notion.
• Excellent written and verbal communication; discreet handling of confidential information.
• Recent in-office work experience.

Responsibilities

• Own complex calendar management for two executives, anticipating conflicts and building buffers.
• Reprioritize and rebuild schedules as plans shift without direction.
• Manage one executive's inbox end-to-end and deliver daily priorities.
• Review week ahead and surface priorities until items are closed.
• Prepare briefing materials and printed agendas as needed.
• Coordinate travel and events; ensure details appear correctly on calendars.
• Serve as in-person partner for executives and support day-to-day needs.
• Collaborate with broader assistant team on coverage and initiatives.
• Handle confidential information with discretion.
• Provide light personal support occasionally.

Skills

Calendar management

Discretion

Communication

Organizational skills

Proactive mindset

Stakeholder management

Tools

Microsoft Outlook

OneDrive

SharePoint

Slack

Notion

Job description

Bloom Talent in San Francisco seeks an experienced Executive Assistant to support the Co-Founder & President and Head of Human Capital. The role offers high visibility on a close-knit admin team, managing two executives' calendars, inboxes, and briefing materials, with travel and event logistics.

You will anticipate needs, stay calm under pressure, and collaborate with the broader team on firm initiatives. In-office role, 4 days/week in Presidio, with a team rotation WFH day.