Strategic EA to Founder & CEO — Hybrid, High-Impact

Maven Recruiting Group; San Jose (CA); Hybrid; USD 180,000 - 220,000; Full time

Job summary

Maven Recruiting Group is seeking an Executive Assistant to the Founder & CEO in San Jose, CA. This hybrid role supports the Founder with calendar management, inbox handling, and strategic preparation for high-priority conversations.

You will coordinate complex travel, create briefing materials, and build efficient processes across the executive office. Ideal candidates bring experience supporting top executives in fast-paced tech settings, excellent judgment, and a proactive, resilient mindset.

Qualifications

• This role requires prior experience supporting a founder, CEO, or visible senior executive in a startup or tech setting.
• Demonstrated ability to handle rapid priorities with discretion and sound judgment.
• Proactive, resourceful, and able to work independently in a fast-paced environment.

Responsibilities

• Manage the Founder's complex calendar and prioritize time around top company priorities.
• Own inbox triage, draft responses, track action items, and ensure timely follow-through.
• Anticipate needs, resolve conflicts, and shield the Founder from distractions.
• Prepare agendas, briefing materials, and presentations for key discussions.
• Coordinate domestic and international travel with detailed itineraries.
• Build systems to improve efficiency and leverage within the executive office.
• Collaborate with the Chief of Staff and Personal Assistant to support business and personal priorities.
• Liaise with executives, investors, board members, and other stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Communication

Relationship management

Job description

Maven Recruiting Group is seeking an Executive Assistant to the Founder & CEO in San Jose, CA. This hybrid role supports the Founder with calendar management, inbox handling, and strategic preparation for high-priority conversations.

You will coordinate complex travel, create briefing materials, and build efficient processes across the executive office. Ideal candidates bring experience supporting top executives in fast-paced tech settings, excellent judgment, and a proactive, resilient mindset.