Strategic EA to CAO | Flexible Hours

Quanta Services, Inc.; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Flexible work options

Educational assistance

Wellness and mental health programs

Employee referral program

Learning and development programs

Office amenities

Job summary

Quanta Services, Inc. is seeking an experienced executive assistant to provide high-level support to the Chief Accounting Officer.

You will manage calendars, coordinate meetings with senior leaders, prepare materials, and handle confidential information with professionalism. Responsibilities include coordinating domestic and international travel, organizing communications, and supporting special projects within the accounting department.

Qualifications

• 6+ years of experience providing executive-level administrative support to senior leadership, preferably C-Suite or SVP-level executives.

Responsibilities

• Maintains the Chief Accounting Officer’s calendar, schedules appointments, and coordinates scheduling changes based on priorities.
• Organizes meetings with internal leadership, board members, and external stakeholders; prepares agendas, materials, presentations, and follow-up lists.
• Acts as administrative point of contact for the Chief Accounting Officer, relaying information and handling routine inquiries.
• Organizes executive communications, drafts routine correspondence, and prepares weekly planning documents.
• Coordinates logistics for conferences, leadership meetings, and events with internal teams.
• Manages domestic and international travel arrangements, itineraries, reimbursements, and coordination with other executives.

Skills

Executive support

Job description

Quanta Services, Inc. is seeking an experienced executive assistant to provide high-level support to the Chief Accounting Officer.

You will manage calendars, coordinate meetings with senior leaders, prepare materials, and handle confidential information with professionalism. Responsibilities include coordinating domestic and international travel, organizing communications, and supporting special projects within the accounting department.