Strategic EA to COO | Wealth Management

Vaco; Seattle (WA); On-site; USD 62,000 - 72,000; Full time

Job summary

Vaco, a growing wealth management firm partner in Seattle, seeks an experienced Executive Assistant to support the Chief Operating Officer in a high-visibility role. The role focuses on complex calendar management, travel planning, expense reporting, and polished executive-level communication.

The ideal candidate has 5+ years of EA experience, supports C-level leadership, and excels in a fast-paced environment with strong organizational skills.

Qualifications

• 5+ years of Executive Assistant experience.
• Experience supporting C-Level leadership.
• Strong calendar management experience.
• Excellent communication and organizational skills.
• Ability to prioritize competing demands in a fast-paced environment.

Responsibilities

• Manage a highly active executive calendar and scheduling priorities
• Coordinate domestic travel arrangements and itineraries
• Prepare and submit expense reports
• Draft and proofread presentations, reports, and correspondence
• Support special projects and company initiatives
• Provide concierge-level support to clients and visitors
• Coordinate meetings, appointments, and office activities
• Partner with operations and client service teams on administrative support needs
• Manage office supplies, vendors, and facility-related needs

Skills

Executive support

Calendar management

Travel coordination

Client service

Prioritization

Communication

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Vaco, a growing wealth management firm partner in Seattle, seeks an experienced Executive Assistant to support the Chief Operating Officer in a high-visibility role. The role focuses on complex calendar management, travel planning, expense reporting, and polished executive-level communication.

The ideal candidate has 5+ years of EA experience, supports C-level leadership, and excels in a fast-paced environment with strong organizational skills.