Executive Assistant to CAO | Board & Travel Support

Quanta Services, Inc.; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Flexible work options

Educational assistance

Wellness and Mental Health programs

Paid Parental Leave

Employee Referral Program

Volunteer Time Off

Learning and Development Programs

Office Amenities and Perks

Job summary

Quanta Services, Inc. in Houston seeks an experienced Executive Assistant to the Chief Accounting Officer. You will manage calendars, coordinate meetings, arrange travel, and prepare correspondence and reports.

You will support the Accounting department, handle confidential information, and liaise with senior leaders and external stakeholders. The role requires 6+ years of executive support, a Bachelor's degree, and comfort with high-activity environments.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 6+ years of experience providing executive-level administrative support to senior leadership, preferably C-Suite or SVP-level executives.
• Experience supporting accounting/finance executives within infrastructure, construction, utilities, or related industries.
• Experience interacting with boards, executive committees, and external stakeholders.

Responsibilities

• Maintains the Chief Accounting Officer’s calendar, schedules appointments, and coordinates scheduling changes based on priorities.
• Organizes meetings with internal leadership, board members, and external stakeholders; prepares agendas and materials.
• Provides administrative and logistical support for special projects and events.
• Manages travel arrangements including domestic/international logistics and reimbursements.

Skills

Executive support

Calendar management

Travel coordination

Communication

Documentation

Education

Bachelor’s degree

Job description

Quanta Services, Inc. in Houston seeks an experienced Executive Assistant to the Chief Accounting Officer. You will manage calendars, coordinate meetings, arrange travel, and prepare correspondence and reports.

You will support the Accounting department, handle confidential information, and liaise with senior leaders and external stakeholders. The role requires 6+ years of executive support, a Bachelor's degree, and comfort with high-activity environments.