Executive Assistant to Chief Accounting Officer

careers-quanta; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

Flexible work options

Educational assistance

Wellness programs

Parental Leave

Employee referrals

Volunteer time off

Learning & development

Office amenities

Job summary

Quanta is seeking an experienced Executive Administrative Assistant to support the Chief Accounting Officer. You will manage calendar, coordinate meetings, travel, and communications, and handle confidential information with professionalism.

You will organize meetings with senior leadership and external stakeholders, prepare materials, and assist with reports and onboarding. The role requires discretion, teamwork, and a proactive approach to prioritizing high-impact work.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 6+ years of experience providing executive-level administrative support to senior leadership, preferably C-Suite or SVP-level executives.

Responsibilities

• Serve as a member of the executive support team, collaborating with senior leadership and executive partners.
• Maintain CAO calendar, schedule appointments, and coordinate changes.
• Organize meetings with internal leadership, board members, and external stakeholders; prepare agendas and materials.

Skills

Executive support

Calendar management

Travel arrangements

Communications

Meeting coordination

Relationship management

Education

Bachelor's degree preferred

Equivalent experience considered

Tools

Microsoft Outlook

Microsoft Excel

Job description

Quanta is seeking an experienced Executive Administrative Assistant to support the Chief Accounting Officer. You will manage calendar, coordinate meetings, travel, and communications, and handle confidential information with professionalism.

You will organize meetings with senior leadership and external stakeholders, prepare materials, and assist with reports and onboarding. The role requires discretion, teamwork, and a proactive approach to prioritizing high-impact work.