Senior Executive Assistant & Operations Coordinator

Quanta Power Solutions; Birmingham (AL); On-site; USD 52,000 - 76,000; Full time

Job summary

Quanta Power Solutions is seeking an organized Executive Assistant to provide administrative support to business leaders and departments. This role coordinates schedules, meetings, travel, and documents while maintaining confidentiality and data integrity.

The successful candidate will manage complex calendars, prepare reports and presentations, and assist with workforce planning and procurement activities. A strong command of MS Office, SharePoint, and ERP systems is essential.

Qualifications

• Progressive administrative support experience required.
• Experience supporting senior managers or executives preferred.
• Engineering/industrial environments experience preferred.

Responsibilities

• Provide administrative support to department leadership, including calendar management and meeting coordination.
• Organize meetings, agendas, materials, and action item tracking.
• Coordinate meetings, travel, training sessions, and events.
• Maintain records, files, and documentation with confidentiality.
• Monitor timesheet submissions and assist with reporting & compliance.
• Support workforce planning by tracking personnel data and resources.

Skills

Administrative experience

Communication skills

Calendar management

Education

Associate’s degree in Business Administration/Office Administration/Communications

Tools

Microsoft Office

SharePoint

Adobe Acrobat

ERP systems (JD Edwards/Oracle/SAP)

Concur

AI productivity tools (Copilot/ChatGPT)

Job description

Quanta Power Solutions is seeking an organized Executive Assistant to provide administrative support to business leaders and departments. This role coordinates schedules, meetings, travel, and documents while maintaining confidentiality and data integrity.

The successful candidate will manage complex calendars, prepare reports and presentations, and assist with workforce planning and procurement activities. A strong command of MS Office, SharePoint, and ERP systems is essential.