Strategic EA & Operations Leader

Hawthorne Lane; McLean (VA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Hawthorne Lane, a growing healthcare practice in McLean, VA, seeks an Executive Assistant/Operations Manager to partner with the entrepreneur, owning a broad range of business, administrative, and financial responsibilities.

You will manage a complex calendar, coordinate vendors, track projects, support financial processes, and create clear, well-designed materials to keep the business running smoothly and strategically.

Qualifications

• Administrative experience supporting a busy executive.
• Bachelor’s degree with strong academic background.
• Comfort with numbers and budgeting.
• Ability to anticipate needs and manage multiple priorities.

Responsibilities

• Manage a complex executive calendar, coordinating meetings, travel, and changing priorities.
• Compose materials for meeting preparation and organize itineraries.
• Draft and refine communications, presentations, and reports for the executive.
• Monitor deadlines and tracking of initiatives, following up with partners.
• Support business operations initiatives and coordinate across contacts.
• Maintain organized systems for projects, records, contracts, invoices, and documents.
• Monitor open items and complete assignments on schedule.
• Assist with financial functions including invoice review, expense tracking, reconciliations, budgets, and documentation.
• Create well-designed presentations and reports with visual consistency.
• Support marketing materials, website and social media content.
• Contribute to special projects to grow business initiatives.

Skills

Administrative experience

Financial acumen

Calendar management

Vendor coordination

Project tracking

Financial processes

Communication

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Hawthorne Lane, a growing healthcare practice in McLean, VA, seeks an Executive Assistant/Operations Manager to partner with the entrepreneur, owning a broad range of business, administrative, and financial responsibilities.

You will manage a complex calendar, coordinate vendors, track projects, support financial processes, and create clear, well-designed materials to keep the business running smoothly and strategically.