Executive Assistant & Office Operations Lead

Hawthorne Lane; Bethesda (MD); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) matching

Transit benefits

Job summary

Hawthorne Lane is seeking an organized administrative professional to support the CEO and oversee office operations, blending C-suite assistance with facilities management. The role requires discretion, proactive foresight, and flexibility to jump in wherever help is needed to keep the office running smoothly.

Key responsibilities include managing calendars, coordinating international travel, organizing board and leadership meetings, drafting correspondence, and supporting special projects for

Qualifications

• Minimum of five years of administrative office support, prior experience supporting C-suite or senior executives is required and board support is a plus.
• Strong organizational skills with attention to detail and the ability to prioritize independently.
• Proficient in Microsoft Office; comfortable with coordinating complex calendars and travel arrangements.
• Discretion, professionalism, and mature business acumen in interactions with executives and stakeholders.
• Excellent written and verbal communication with a proactive attitude and service mindset.

Responsibilities

• Provide proactive, discreet, high-level administrative support to the CEO and oversee office operations.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Schedule board, executive, and leadership meetings, prepare materials, and manage logistics.
• Draft and edit correspondence, reports, and presentations; ensure timely delivery of materials.
• Track priorities, decisions, and commitments, supporting special projects for the CEO and leadership.
• Oversee day-to-day corporate office operations including facilities, IT coordination, supplies, and visitor management.
• Coordinate onsite and offsite events and executive functions, including catering and logistics.

Skills

Executive support

Calendar management

Travel coordination

Meeting planning

Communication

Discretion

Tools

Microsoft Office

G Suite

Job description

Hawthorne Lane is seeking an organized administrative professional to support the CEO and oversee office operations, blending C-suite assistance with facilities management. The role requires discretion, proactive foresight, and flexibility to jump in wherever help is needed to keep the office running smoothly.

Key responsibilities include managing calendars, coordinating international travel, organizing board and leadership meetings, drafting correspondence, and supporting special projects for