Strategic Executive Assistant — Policy & Projects

Hawthorne Lane; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Tuition reimbursement

Matching gift program

Job summary

Hawthorne Lane, a growing DC-based lobbying firm, seeks an Executive Assistant to support a senior leader and coordinate a busy client-facing team. The role blends executive support, project coordination, and external relationship management with editorial work on PowerPoints and documents.

Candidates should have 3+ years in executive support, strong organizational skills, and comfort working with diverse stakeholders. This is an in-office role five days a week in Washington, DC.

Qualifications

• At least three years of executive support experience; Capitol Hill or equivalent environments are a plus.
• Strong calendar, project, and deadline management without losing attention to detail.
• Excellent written and verbal communication with senior leaders and external stakeholders.
• Discretion and judgment when handling confidential information.
• Ability to work independently, anticipate next steps, and move priorities forward.
• Proficiency with Microsoft 365 and related tools for polished deliverables.

Responsibilities

• Manage a complex calendar of client meetings, conferences, and events with logistics and materials.
• Maintain action items, deadlines, and deliverables to keep commitments on track.
• Support client projects by organizing materials, tracking timelines, and important submissions.
• Maintain organized electronic and paper files and ensure documents are current and accessible.
• Support professional groups by managing contacts and communications.
• Prepare and distribute digital communications; keep website content up to date.
• Handle invoices, expenses, and vendor payments for firm activities.
• Provide logistical support for congressional outreach to advance the firm’s mission.

Skills

Executive support

Calendar management

Stakeholder communication

Microsoft 365 proficiency

Tools

PowerPoint

Microsoft 365

Job description

Hawthorne Lane, a growing DC-based lobbying firm, seeks an Executive Assistant to support a senior leader and coordinate a busy client-facing team. The role blends executive support, project coordination, and external relationship management with editorial work on PowerPoints and documents.

Candidates should have 3+ years in executive support, strong organizational skills, and comfort working with diverse stakeholders. This is an in-office role five days a week in Washington, DC.