Executive Assistant/Operations Manager

Hawthorne Lane; McLean (VA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Hawthorne Lane, a growing healthcare practice in McLean, VA, seeks an Executive Assistant/Operations Manager to partner with the entrepreneur, owning a broad range of business, administrative, and financial responsibilities.

You will manage a complex calendar, coordinate vendors, track projects, support financial processes, and create clear, well-designed materials to keep the business running smoothly and strategically.

Qualifications

• Administrative experience supporting a busy executive.
• Bachelor’s degree with strong academic background.
• Comfort with numbers and budgeting.
• Ability to anticipate needs and manage multiple priorities.

Responsibilities

• Manage a complex executive calendar, coordinating meetings, travel, and changing priorities.
• Compose materials for meeting preparation and organize itineraries.
• Draft and refine communications, presentations, and reports for the executive.
• Monitor deadlines and tracking of initiatives, following up with partners.
• Support business operations initiatives and coordinate across contacts.
• Maintain organized systems for projects, records, contracts, invoices, and documents.
• Monitor open items and complete assignments on schedule.
• Assist with financial functions including invoice review, expense tracking, reconciliations, budgets, and documentation.
• Create well-designed presentations and reports with visual consistency.
• Support marketing materials, website and social media content.
• Contribute to special projects to grow business initiatives.

Skills

Administrative experience

Financial acumen

Calendar management

Vendor coordination

Project tracking

Financial processes

Communication

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

As the Executive Assistant/Operations Manager for this growing healthcare practice in McLean, VA, you will serve as a key partner to a busy entrepreneur while taking ownership of a broad range of business, administrative, and financial responsibilities. From managing a dynamic calendar and preparing the executive for meetings to coordinating vendors, tracking projects, and supporting financial processes, you will help keep priorities moving and the business running smoothly. This is a hands‑on role for someone who enjoys variety and can move comfortably between high‑level executive support and the details of day‑to‑day operations. The ideal candidate brings sound judgment, strong follow‑through, financial acumen, and the ability to anticipate what needs attention before it becomes an issue.

Key Responsibilities:

• Manage a complex executive calendar, coordinating meetings, appointments, travel, and changing priorities while proactively identifying scheduling conflicts.
• Compose materials for meeting preparation and organize itineraries.
• Draft and refine communication, presentations, and reports on behalf of the executive.
• Monitor deadlines, and outstanding initiatives, following up with internal and external partners to keep projects on course.
• Support the executive with a variety of business operations initiatives, coordinating across internal and external contacts.
• Maintain organized systems for projects, records, contracts, invoices, business documents, and other operational needs.
• Monitor open items and take ownership of assignments from start to finish, ensuring work is completed accurately and on schedule.
• Assist with financial and accounting functions, including invoice review, expense tracking, reconciliations, payment monitoring, reimbursements, budgeting, and financial documentation.
• Create well‑designed presentations, reports, and other business materials with a strong eye for clarity and visual consistency.
• Support the creation of marketing materials, website and social media, and other branded materials.
• Support special projects as needed to further grow business initiatives.

Why You'll Love Working Here:

• Work closely with leadership in a role with meaningful visibility across the business.
• Join a growing organization where initiative, accountability, and thoughtful problem‑solving are valued.
• Competitive compensation and medical, dental, and vision insurance, and more!

What We're Looking For:

• Administrative expertise experience. You bring blended office and administrative support experience to a determined leader.
• Degreed. You hold a bachelor's degree, with a strong academic background that demonstrates intellectual curiosity, discipline, and a commitment to excellence.
• Financially capable. You are comfortable working with numbers and possess fine attention to details.
• Anticipatory. You stay ahead of competing priorities, recognize what needs attention, and follow through without needing constant direction.
• Thorough. You keep details organized and make sure commitments do not fall through the cracks.
• Business‑minded. You communicate clearly and professionally and can represent an office with confidence across a range of internal and external relationships.
• Technically capable. You are proficient in Microsoft Office and can learn new systems with ease.
• Accountable. You take ownership of your work and remain steady when priorities shift.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer's discretion.

Essential to Hawthorne Lane's successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.