Strategic EA & Office Manager – Austin, TX (On-site)

Glocap Search; Austin (TX); On-site; USD 120,000 - 160,000; Full time

Job summary

Hedge Fund (Startup) in Austin, TX is seeking an Executive Assistant/Office Manager to support founders and team. Role involves office operations, travel coordination, research materials, and event planning in a fast-paced finance environment.

Ideal candidate has 3–5+ years in a professional setting, is Austin-based (or willing to relocate), and is proficient with Microsoft Suite, Slack, and AI tools. In-office, full-time with flexibility as needed.

Qualifications

• 3-5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred).
• Based in Austin, TX (or willing to relocate).
• Tech-fluent—proficiency in Microsoft Suite, Slack, AI Tools; familiarity with PM/collaboration tools a plus.
• Exceptional organizational skills with the ability to manage competing priorities.
• Discretion and professionalism when handling sensitive information.
• Flexibility for early morning, evening, or weekend support.

Responsibilities

• Scheduling: Manage calendars, meetings, and logistics for senior leadership and investment team.
• Research management: Gather and organize transcripts, reports, and research materials; create tracking systems.
• Coordinate domestic and international travel with detailed itineraries.
• Meeting prep and follow-up: draft agendas, attendee profiles, briefing materials, action items.
• Proactively identify issues and drive initiatives to completion across the firm.
• Handle light personal logistics to provide seamless support.
• HR onboarding: equipment setup, access, and compliance for new employees.
• Create a best practices playbook for admin and ops functions.
• On-the-ground IT support: coordinate with IT vendor and procure equipment.
• Vendor relationships: vet vendors, negotiate contracts/ renewals, ensure quality service.
• Expense management and AP coordination.
• Office management: stock supplies, coordinate lunches, welcome guests, maintain culture.
• Support event planning: plan team offsites, client events, holiday parties.

Skills

Calendar management

Travel coordination

Vendor management

HR onboarding

Event planning

IT coordination

Office operations

Research support

Executive support

Communication

Education

Bachelor's degree

Tools

Microsoft Suite

Slack

AI tools

Job description

Hedge Fund (Startup) in Austin, TX is seeking an Executive Assistant/Office Manager to support founders and team. Role involves office operations, travel coordination, research materials, and event planning in a fast-paced finance environment.

Ideal candidate has 3–5+ years in a professional setting, is Austin-based (or willing to relocate), and is proficient with Microsoft Suite, Slack, and AI tools. In-office, full-time with flexibility as needed.