Administrative Assistant

IFG - International Financial Group; Austin (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

A financial services firm in Austin is seeking an experienced Administrative / Executive Support professional. The role focuses on managing executive calendars, coordinating travel, and supporting events for senior leadership. Candidates must have at least 3 years of relevant experience, strong organization skills, and a commitment to working onsite 3 days a week. This position requires professionalism and the ability to handle sensitive information in a fast-paced environment.

Qualifications

• Minimum 3 years of administrative or executive support experience.
• Ability to work onsite 3 days/week in Austin.
• Strong calendar management, organization, and coordination skills.

Responsibilities

• Manage two senior leader calendars, resolving conflicts and aligning priorities.
• Coordinate domestic & international travel.
• Support All Hands, leadership offsites, team trainings, and morale events.

Skills

Calendar management

Organization

Coordination

Tools

Microsoft Office

Job description

📍 Austin, TX (Hybrid – 3 days onsite required)

🔍 About the Role

We’re hiring an experienced Administrative / Executive Support professional to support senior leadership and teams at the CSCP Austin site. This is a hands‑on, high‑visibility role focused on executive calendar management, travel coordination, events, and onsite team operations.

If you enjoy being the operational backbone of a team and working closely with leaders, this role is for you.

🧩 What You’ll Do

• Manage two senior leader calendars, resolving conflicts and aligning priorities
• Coordinate domestic & international travel
• Process and approve expenses accurately and on time
• Support All Hands, leadership offsites, team trainings, and morale events
• Handle onboarding/offboarding, new hire setup, and office moves
• Track and manage discretionary budgets
• Maintain distribution lists, employee data, and training compliance
• Provide onsite admin support for the Austin office
• Handle sensitive and confidential information with professionalism

✅ Required Qualifications

• Minimum 3 years of administrative or executive support experience
• Strong calendar management, organization, and coordination skills
• Ability to work onsite 3 days/week in Austin (mandatory)
• Ability to lift at least 10 lbs (equipment setup)
• Unable to work onsite 3 days/week
• Less than 18 months of relevant admin experience

⭐ Nice to Have

• Prior experience supporting senior leaders in a tech or enterprise environment
• Previous Microsoft experience (preferred, not required)
• Collaborative, fun, and supportive team
• Hybrid setup with meaningful onsite engagement

Apply here or message the recruiter directly to learn more.