Strategic Executive Assistant to the CEO (Hybrid, Austin)

Glocap Search; Austin (TX); Hybrid; USD 140,000 - 170,000; Full time

Job summary

Glocap Search is seeking an Executive Assistant to the CEO in Austin, TX. This hybrid role supports a fast-growing technology startup's founder with high discretion and strategic impact.

The ideal candidate brings 7+ years of C‑suite support, exceptional calendar and travel management, and a proactive mindset to anticipate CEO needs and maintain focus on top priorities. You will coordinate complex agendas, prepare briefing materials, liaise with investors and board members, and help drive

Qualifications

• 7+ years supporting C-suite, founders, CEOs, or senior leaders in a high-growth tech or venture-backed environment.
• Experience supporting a highly demanding executive with a complex calendar and shifting priorities.
• Exceptional organizational skills and the ability to manage multiple priorities without losing details.
• Strong executive presence and excellent written and verbal communication.
• Demonstrated discretion with confidential business and personal information.
• Proactive, anticipatory mindset to think several steps ahead.
• Strong business judgment and ability to make decisions independently.
• Ability to collaborate with investors, board members, executives, clients, and other high-level stakeholders.
• Comfort operating in ambiguity and creating structure where processes may not yet exist.
• Highly tech-savvy with aptitude for AI-enabled tools.

Responsibilities

• Serve as trusted partner and primary contact for the CEO, handling confidential information with discretion.
• Own and optimize the CEO's calendar, prioritizing meetings and protecting focus time.
• Coordinate domestic and international travel with complex itineraries and visa arrangements.
• Prepare the CEO for meetings with agendas, briefing materials, and follow-up items.
• Act as gatekeeper and liaison between the CEO and internal teams, investors, board members, customers and partners.
• Manage the CEO's meeting cadence and track follow-ups to completion.
• Assist with special projects and cross-functional initiatives with tight deadlines.
• Develop systems and processes to improve the CEO's effectiveness and visibility across priorities.
• Monitor incoming information to provide the right context at the right time.
• Anticipate needs and operate with ownership without step-by-step direction.
• Represent the CEO's priorities and standards across the organization.

Skills

Calendar management

Discretion

Executive support

Communication

Stakeholder management

Problem solving

Ambiguity tolerance

Tech-savvy

Education

Bachelor's degree preferred

Job description

Glocap Search is seeking an Executive Assistant to the CEO in Austin, TX. This hybrid role supports a fast-growing technology startup's founder with high discretion and strategic impact.

The ideal candidate brings 7+ years of C‑suite support, exceptional calendar and travel management, and a proactive mindset to anticipate CEO needs and maintain focus on top priorities. You will coordinate complex agendas, prepare briefing materials, liaise with investors and board members, and help drive