Executive Assistant

The Equus Group; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

The Equus Group, a fintech firm based in Austin, TX, is seeking an Executive Assistant to support the CEO and other C-suite leaders. The role requires in-office presence in Austin and the ability to manage sensitive information discreetly.

Responsibilities include calendar and inbox management, travel planning (domestic and international), preparing meeting materials, coordinating with clients and investors, and overseeing expense reporting and event logistics.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting C-suite or senior executives.
• Proficiency with Google Suite/Microsoft Suite, travel booking platforms, and expense tools.

Responsibilities

• Manage calendars, scheduling, and meeting logistics across multiple stakeholders.
• Handle inbox management, correspondence, and prioritization on the executive's behalf.
• Book and manage domestic and international travel with detailed itineraries.
• Prepare and format decks, memos, and materials for meetings.
• Serve as a point of contact between the executive and clients, investors, and senior leadership.
• Track action items and follow-ups from meetings.
• Manage expense reporting and related administrative processes.
• Manage venue, catering, and vendor logistics for events.

Skills

Executive support

Calendar management

Communication skills

Discretion

Multitasking

Education

Bachelor's degree

Tools

Google Suite

Microsoft Suite

Travel booking platforms

Expense tools

Job description

Our client is a fintech firm based in Austin, TX, operating in a fast-paced, high-growth environment. They're seeking an Executive Assistant to support C-suite leadership.

Key Responsibilities

• Manage calendars, scheduling, and meeting logistics across multiple stakeholders
• Handle inbox management, correspondence, and prioritization on the executive's behalf
• Book and manage domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries, with the ability to quickly adjust plans as schedules change
• Prepare and format decks, memos, and materials for internal and external meetings
• Serve as a point of contact between the executive and clients, investors, and senior leadership
• Track action items and follow-ups from meetings
• Manage expense reporting and related administrative processes
• Manage venue, catering, and vendor logistics for these events

Ideal Candidate Profile

• Bachelor's degree required
• 5+ years of experience supporting C-suite or senior executives
• Strong work ethic and reliability
• Strong organizational and communication skills, both written and verbal
• Sound judgment and discretion with confidential information
• Proficiency with Google Suite/Microsoft Suite, travel booking platforms, and expense tools
• Based in or willing to relocate to Austin, TX; in-office presence required
• Candidates must already have legal authorization to work in the U.S.; the company will not provide employment-based visa sponsorship for this role

Why Join

• Opportunity to work closely with senior leadership at a leading fintech company
• Fast-paced environment with exposure to high-level decision-making
• Competitive compensation and benefits
• Room to grow within the company

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.