C-Suite Executive Assistant — Fintech Growth (Austin)

The Equus Group; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

The Equus Group, a fintech firm based in Austin, TX, is seeking an Executive Assistant to support the CEO and other C-suite leaders. The role requires in-office presence in Austin and the ability to manage sensitive information discreetly.

Responsibilities include calendar and inbox management, travel planning (domestic and international), preparing meeting materials, coordinating with clients and investors, and overseeing expense reporting and event logistics.

Qualifications

• Bachelor's degree required.
• 5+ years of experience supporting C-suite or senior executives.
• Proficiency with Google Suite/Microsoft Suite, travel booking platforms, and expense tools.

Responsibilities

• Manage calendars, scheduling, and meeting logistics across multiple stakeholders.
• Handle inbox management, correspondence, and prioritization on the executive's behalf.
• Book and manage domestic and international travel with detailed itineraries.
• Prepare and format decks, memos, and materials for meetings.
• Serve as a point of contact between the executive and clients, investors, and senior leadership.
• Track action items and follow-ups from meetings.
• Manage expense reporting and related administrative processes.
• Manage venue, catering, and vendor logistics for events.

Skills

Executive support

Calendar management

Communication skills

Discretion

Multitasking

Education

Bachelor's degree

Tools

Google Suite

Microsoft Suite

Travel booking platforms

Expense tools

Job description

The Equus Group, a fintech firm based in Austin, TX, is seeking an Executive Assistant to support the CEO and other C-suite leaders. The role requires in-office presence in Austin and the ability to manage sensitive information discreetly.

Responsibilities include calendar and inbox management, travel planning (domestic and international), preparing meeting materials, coordinating with clients and investors, and overseeing expense reporting and event logistics.