Executive Assistant to Chief Executive Officer

Glocap Search; Austin (TX); Hybrid; USD 140,000 - 170,000; Full time

Job summary

Glocap Search is seeking an Executive Assistant to the CEO in Austin, TX. This hybrid role supports a fast-growing technology startup's founder with high discretion and strategic impact.

The ideal candidate brings 7+ years of C‑suite support, exceptional calendar and travel management, and a proactive mindset to anticipate CEO needs and maintain focus on top priorities. You will coordinate complex agendas, prepare briefing materials, liaise with investors and board members, and help drive

Qualifications

• 7+ years supporting C-suite, founders, CEOs, or senior leaders in a high-growth tech or venture-backed environment.
• Experience supporting a highly demanding executive with a complex calendar and shifting priorities.
• Exceptional organizational skills and the ability to manage multiple priorities without losing details.
• Strong executive presence and excellent written and verbal communication.
• Demonstrated discretion with confidential business and personal information.
• Proactive, anticipatory mindset to think several steps ahead.
• Strong business judgment and ability to make decisions independently.
• Ability to collaborate with investors, board members, executives, clients, and other high-level stakeholders.
• Comfort operating in ambiguity and creating structure where processes may not yet exist.
• Highly tech-savvy with aptitude for AI-enabled tools.

Responsibilities

• Serve as trusted partner and primary contact for the CEO, handling confidential information with discretion.
• Own and optimize the CEO's calendar, prioritizing meetings and protecting focus time.
• Coordinate domestic and international travel with complex itineraries and visa arrangements.
• Prepare the CEO for meetings with agendas, briefing materials, and follow-up items.
• Act as gatekeeper and liaison between the CEO and internal teams, investors, board members, customers and partners.
• Manage the CEO's meeting cadence and track follow-ups to completion.
• Assist with special projects and cross-functional initiatives with tight deadlines.
• Develop systems and processes to improve the CEO's effectiveness and visibility across priorities.
• Monitor incoming information to provide the right context at the right time.
• Anticipate needs and operate with ownership without step-by-step direction.
• Represent the CEO's priorities and standards across the organization.

Skills

Calendar management

Discretion

Executive support

Communication

Stakeholder management

Problem solving

Ambiguity tolerance

Tech-savvy

Education

Bachelor's degree preferred

Job description

POSITION: Executive Assistant to the CEO

LOCATION: Austin, TX (Hybrid in office)

HOURS: 9:00AM-6:00PM with flexibility as needed

COMPENSATION: $150K range on base plus bonus and benefits

BACHELOR'S DEGREE: Preferred

Our client is the CEO of a fast-growing technology startup. They are seeking a highly sophisticated, proactive, and resourceful EA to serve as a trusted partner - this is a high-impact role for someone who thrives in a dynamic, entrepreneurial environment and can operate with exceptional discretion, judgment, and attention to detail. The ideal candidate is a strategic operator who can anticipate the CEO’s needs, bring structure to a rapidly evolving organization, and ensure the CEO remains focused on the company’s highest-priority initiatives.

Responsibilities of the Executive Assistant:

• Serve as a trusted partner and primary point of contact for the CEO, managing a high level of confidential and sensitive information with absolute discretion.


• Own and optimize the CEO’s complex calendar, proactively prioritizing meetings, protecting focus time, and identifying scheduling conflicts before they arise.


• Coordinate extensive domestic and international travel, including complex itineraries, accommodations, ground transportation, visas, and last-minute changes.


• Prepare the CEO for meetings by organizing agendas, briefing materials, background information, and follow-up items.


• Act as a gatekeeper and thoughtful liaison between the CEO and internal teams, investors, board members, customers, partners, and other key stakeholders.


• Manage the CEO’s meeting cadence and ensure critical follow-ups, decisions, and action items are tracked through completion.


• Assist with special projects and strategic initiatives on behalf of the CEO, often involving cross-functional stakeholders and tight deadlines.


• Develop systems and processes that improve the CEO’s effectiveness and create greater visibility across priorities.


• Monitor and organize incoming information, ensuring the CEO has the right context and information at the right time.


• Anticipate needs, solve problems independently, and operate with a high degree of ownership without requiring step-by-step direction.


• Serve as an extension of the CEO, representing their priorities, communication style, and standards throughout the organization.

Requirements of the Executive Assistant:

• Bachelor's degree preferred, but not required.


• 7+ years of experience supporting C-suite executives, founders, CEOs, or senior leaders in a high-growth, technology, venture-backed, or similarly fast-paced environment.


• Proven experience supporting a highly demanding executive with a complex calendar and constantly shifting priorities.


• Exceptional organizational skills and an ability to manage multiple priorities without losing sight of the details.


• Strong executive presence and excellent written and verbal communication skills.


• Demonstrated ability to operate with discretion and handle highly confidential business and personal information.


• A proactive, anticipatory mindset — you naturally think several steps ahead.


• Strong business judgment and the confidence to make decisions independently.


• Ability to work effectively with investors, board members, executives, clients, and other high-level stakeholders.


• Comfortable operating in ambiguity and building structure where processes may not yet exist.


• Highly tech-savvy and comfortable learning new tools, systems, and AI-enabled technologies.


• Exceptional follow-through, responsiveness, and attention to detail.


• A calm, solutions-oriented approach in high-pressure situations.