Executive Assistant (Research)/Office Manager

Glocap Search; Austin (TX); On-site; USD 120,000 - 160,000; Full time

Job summary

Hedge Fund (Startup) in Austin, TX is seeking an Executive Assistant/Office Manager to support founders and team. Role involves office operations, travel coordination, research materials, and event planning in a fast-paced finance environment.

Ideal candidate has 3–5+ years in a professional setting, is Austin-based (or willing to relocate), and is proficient with Microsoft Suite, Slack, and AI tools. In-office, full-time with flexibility as needed.

Qualifications

• 3-5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred).
• Based in Austin, TX (or willing to relocate).
• Tech-fluent—proficiency in Microsoft Suite, Slack, AI Tools; familiarity with PM/collaboration tools a plus.
• Exceptional organizational skills with the ability to manage competing priorities.
• Discretion and professionalism when handling sensitive information.
• Flexibility for early morning, evening, or weekend support.

Responsibilities

• Scheduling: Manage calendars, meetings, and logistics for senior leadership and investment team.
• Research management: Gather and organize transcripts, reports, and research materials; create tracking systems.
• Coordinate domestic and international travel with detailed itineraries.
• Meeting prep and follow-up: draft agendas, attendee profiles, briefing materials, action items.
• Proactively identify issues and drive initiatives to completion across the firm.
• Handle light personal logistics to provide seamless support.
• HR onboarding: equipment setup, access, and compliance for new employees.
• Create a best practices playbook for admin and ops functions.
• On-the-ground IT support: coordinate with IT vendor and procure equipment.
• Vendor relationships: vet vendors, negotiate contracts/ renewals, ensure quality service.
• Expense management and AP coordination.
• Office management: stock supplies, coordinate lunches, welcome guests, maintain culture.
• Support event planning: plan team offsites, client events, holiday parties.

Skills

Calendar management

Travel coordination

Vendor management

HR onboarding

Event planning

IT coordination

Office operations

Research support

Executive support

Communication

Education

Bachelor's degree

Tools

Microsoft Suite

Slack

AI tools

Job description

Our client, an Austin, Texas-based hedge fund (startup), is looking to hire an Executive Assistant/Office Manager to support their Founders/Team and assist with office management for their growing team! The ideal candidate should be finance industry-savvy (from an administrative perspective), have a proactive / problem solving nature, and be a team player.

This role works alongside an additional EA.

COMPANY: Hedge Fund (Startup)

LOCATION: Texas (Downtown Austin)

HOURS: 8:00am - 5:00pm (with general flexibility after hours as needed)

OFFICE REQUIREMENTS: This role is in-office 5 days with Liberal Summer flexibility

COMPENSATION:120k -160k base (bonus on top, benefits offered and more)

BACHELOR'S DEGREE REQUIRED: Preferred

*Willing to relocate the ideal candidate from NYC to Austin!

Responsibilities of the Executive Assistant (Research)/Office Manager:

• Scheduling: Manage calendars, schedule meetings, and coordinate logistics for senior leadership and investment team.
• Research management: Gather and organize earnings transcripts, sell-side reports, research provider reports, and create ad-hoc research packs. Create systems for tracking research resources across the firm. Help maintain a frictionless research process.
• Coordinate domestic and international travel, often complex and last-minute, including flights, hotels, cars, dinner reservations, and contingency planning (with detailed full trip itineraries).
• Meeting preparation and follow-up: draft agendas, compile attendee profiles, assemble briefing materials, track action items.
• Anticipate needs, proactively identify issues, and ensure follow-through on key initiatives. Turn "we should" into a tracked, completed initiative across the firm.
• Handle light personal logistics: appointments, reservations, gifts, quick errands as needed to provide seamless support.
• HR onboarding: set up new employees with equipment, system access, and compliance requirements.
• Create and maintain a best practices playbook documenting procedures for all administrative and operational functions.
• On-the-ground IT/technical support: Coordinate with IT Vendor to troubleshoot issues, procure equipment and maintain best practices
• Vendor relationships: research and vet new vendors, negotiate contracts/renewals, and ensure the firm receives high-quality service.
• Expense management: track, organize, and document firm and executive expenses; help manage invoices and accounts payable.
• Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture.
• Support event planning: assist in the coordination and execution of team-building offsites/activities, client events, holiday parties and happy hours.

Requirements of the Executive Assistant(Research)/Office Manager:

• 3-5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred)
• Based in Austin, TX (or willing to relocate).
• Tech-fluent- proficiency in Microsoft Suite, Slack, AI Tools; familiarity with project management/collaboration tools a plus.
• Exceptional organizational skills with the ability to manage competing priorities.
• Strong judgment, discretion, and professionalism when handling sensitive information.
• Flexibility for early morning, evening, or weekend support.
• Discreet and trustworthy with confidential and sensitive matters
• Verification of identity, education, prior employment, and references may be required