Strategic Administrative Coordinator

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera seeks an organized Administrative Coordinator to oversee daily administrative activities, coordinate information across teams, and support efficient operations. The role involves managing calendars, preparing reports, and handling confidential information in a fast-paced environment.

The ideal candidate will be detail-oriented, proactive, and capable of juggling multiple priorities while supporting remote teams and external contacts.

Qualifications

• Experience in administrative coordination or similar role.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency with Google Workspace or Microsoft Office.
• Experience coordinating schedules, documents, and administrative processes.
• Ability to work independently and with remote teams.
• English proficiency for coordinating with English-speaking teams.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding, team coordination, and internal processes.
• Handle routine emails and inquiries and direct to appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests as needed.
• Maintain accurate records and proper documentation.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and teams with operational needs.
• Maintain confidentiality of sensitive information.
• Ensure procedures and policies are followed.

Skills

Verbal and written communication

Organization and coordination

Attention to detail

Time management

Multitasking

Problem solving and follow-up

Google Workspace / Microsoft Office

Calendar and project management tools

Cross-team coordination

Documentation and record-keeping

Independent work and initiative

Confidential information handling

Tools

Google Workspace

Microsoft Office

Job description

Simera seeks an organized Administrative Coordinator to oversee daily administrative activities, coordinate information across teams, and support efficient operations. The role involves managing calendars, preparing reports, and handling confidential information in a fast-paced environment.

The ideal candidate will be detail-oriented, proactive, and capable of juggling multiple priorities while supporting remote teams and external contacts.