Remote-Eligible Administrative & Operations Coordinator

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera seeks an organized Administrative Coordinator to oversee daily operations, coordinate information across teams, and maintain accurate records. The role emphasizes proactive task management, punctual communication, and confidential handling of sensitive data on a remote-ready, full-time basis.

Ideal candidates have experience coordinating schedules, documents, and administrative processes, with strong proficiency in Google Workspace or MS Office and a disciplined, proactive approach to

Qualifications

• Prior experience coordinating schedules and documents for multiple teams.
• Strong written and verbal communication skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries and route to the right person.
• Coordinate meetings, calls, events, and other activities.
• Support invoices, expense tracking, and purchase requests.
• Maintain accurate records and proper documentation.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and teams with operational needs.
• Maintain confidentiality of sensitive information.
• Ensure procedures and policies are followed consistently.

Skills

Calendar management

Communication

Organizational skills

Attention to detail

Time management

Office software

Remote collaboration

Documentation

Proactive problem solving

Multi-tasking

Education

Relevant administrative experience

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Simera seeks an organized Administrative Coordinator to oversee daily operations, coordinate information across teams, and maintain accurate records. The role emphasizes proactive task management, punctual communication, and confidential handling of sensitive data on a remote-ready, full-time basis.

Ideal candidates have experience coordinating schedules, documents, and administrative processes, with strong proficiency in Google Workspace or MS Office and a disciplined, proactive approach to