Remote Administrative & Operations Coordinator

Simera; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking a highly organized Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and streamline internal processes in a fast-paced, remote-friendly environment.

The role requires excellent communication, strong organizational skills, and the ability to manage multiple priorities across teams while maintaining confidentiality. You will support cross-functional teams and maintain accurate records, reports, and documentation.

Qualifications

• Strong written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating schedules, meetings, documents, and administrative processes.
• Proactive and discreet handling of confidential information.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, and spreadsheets.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding, team coordination, and internal processes.
• Manage routine emails, requests, and inquiries and route to appropriate person or team.
• Coordinate meetings, calls, events, and other activities.
• Assist with invoices, expense tracking, and purchase requests.
• Maintain accurate records and ensure information is organized.
• Identify process gaps and recommend improvements to increase efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality when handling sensitive information.
• Ensure procedures and policies are followed.

Skills

Communication

Organization

Attention to detail

Calendar management

Office suite

PM tools

Remote collaboration

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and streamline internal processes in a fast-paced, remote-friendly environment.

The role requires excellent communication, strong organizational skills, and the ability to manage multiple priorities across teams while maintaining confidentiality. You will support cross-functional teams and maintain accurate records, reports, and documentation.