Remote Administrative & Operations Assistant

Simera; San Francisco (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

Simera is seeking an organized Administrative Assistant to provide comprehensive administrative and operational support for daily activities. The role involves managing calendars, coordinating meetings, and keeping digital files organized while communicating professionally with internal teams and external contacts.

The ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks in a remote team environment.

Qualifications

• Experience in administrative roles with calendar and document management.
• Ability to work remotely with minimal supervision.
• Proficient in English for client communications.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Verbal & written comms

Organizational skills

Time management

Attention to detail

Independent working

Stakeholder communication

Tools

Microsoft Office

Google Workspace

Job description

Simera is seeking an organized Administrative Assistant to provide comprehensive administrative and operational support for daily activities. The role involves managing calendars, coordinating meetings, and keeping digital files organized while communicating professionally with internal teams and external contacts.

The ideal candidate will be proactive, detail-oriented, and capable of handling multiple tasks in a remote team environment.