Remote Administrative & Operations Support Specialist

Simera; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Simera is seeking a highly organized Administrative Assistant to provide comprehensive administrative and operational support, ensuring daily activities run smoothly. The ideal candidate is proactive, reliable, and comfortable coordinating schedules, organizing information, and communicating with internal teams and external contacts.

You will manage calendars, prepare documents and reports, handle emails, coordinate meetings and travel, and maintain confidential records.

Qualifications

• Prior experience as Administrative Assistant or similar role.
• Experience managing calendars and communications.
• Proficient with digital tools and data handling.
• Ability to work remotely with reliable internet.
• Strong communication skills.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Communication

Organization

Attention to detail

Prioritization

Email and calendar management

Data entry

Stakeholder communication

Problem solving

Independence

Discretion

Tools

Microsoft Office / Google Workspace

Job description

Simera is seeking a highly organized Administrative Assistant to provide comprehensive administrative and operational support, ensuring daily activities run smoothly. The ideal candidate is proactive, reliable, and comfortable coordinating schedules, organizing information, and communicating with internal teams and external contacts.

You will manage calendars, prepare documents and reports, handle emails, coordinate meetings and travel, and maintain confidential records.